Reporting directly to the Executive Director (ED) of the Texas Campus, this role will perform a variety of diversified and confidential secretarial and administrative support duties which require a range of skills and knowledge of organizational policies and procedures while maintaining a confidential environment. Prepares meeting agendas, memos, presentations and correspondence; completes a variety of non-routine assignments; coordinates busy and shifting office calendars including scheduling and coordinating meetings and/or conferences, and attends meetings for the purpose of recording, preparing and distributing minutes and reports; processes confidential and sensitive information in support of administrative activities, and serves as the primary liaison for the ED, leadership, students and all level of Associates on the campus. This role may also fill-in at the front desk when needed. This role requires a physical presence, on the Texas campus, in order to fulfill the essential functions.
KNOWLEDGE/EXPERIENCE:
A minimum of three years’ experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which at least two years involved administrative support work in an executive/senior management office for an academic or business office environment preferred.
Ability stay calm under pressure and help find solutions when needed
Proficiency in Microsoft Office Suite
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, both internal and external
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Be a highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Think critically and actively seek opportunities and propose solutions for both short and long-term objectives
Motivated, reliable self-starter who takes a proactive approach.
Experience interacting with c-level executives and board members.
Evidence of displaying an entrepreneurial approach to task management. Ability to take control and manage tasks independently to closure.
Qualifications/Skills:
(Every effort has been made to identify the essential skills/qualifications of this position. However, it in no way states or implies that these are the only skills/qualifications you will be required to perform. The omission of specific statements of skills/qualifications does not exclude them from the position if the work is similar, related, or is an essential skill/qualification of the position.)
Ability to manage and maintain issues/information in a highly confidential nature exercising professional tact and diplomacy.
Ability to multi-task and prioritize; demonstrate excellent organizational skills; follow through and attention to detail.
Ability to work independently, use initiative, and make substantive decisions quickly.
Ability to exercise good customer service skills.
Ability to demonstrate strong professional written and verbal communication and interpersonal skills.
Ability to self-direct, self-pace, multi-task and function well under pressure of deadlines and conflicting priorities.
Ability to work with individuals at all levels of the organization.
Ability to manage and work effectively in a highly ethnic and culturally diverse student and associate community.
Willingness to work a flexible schedule.
Ability to exercise good judgment.
Demonstrated proficiency creating engaging, original content in PowerPoint, Excel, SmartSheet and Word.
EDUCATION:
Bachelor’s Degree or some college course work in accounting, administrative and personnel management, and/or business preferred.
LICENSES/CERTIFICATIONS:
Certified Administrative Professional (CAP) designation preferred
