How to Write a Follow-Up Email That'll Guarantee a Callback

How to Write a Follow-Up Email That'll Guarantee a Callback

For most job openings, companies interview up to five candidates.

You've left the interview room and are endlessly thinking about what you said and what the interviewers said. And you are anxiously waiting for a callback.

Chances are you've spent time preparing your answers, your wardrobe and even your handshake before the interview.

Now, there's only one thing you can do that will help your chances fo getting a callback, and that is sending a great follow up email.

Read on and we will teach you how to write a follow-up email after an interview that will guarantee you get called.

Follow up Email After Interview

After your careful interview preparation, there is one more thing you can to set yourself apart from the competition. And that's writing a good follow up email.

Chances are that the majority of other interview applicants will not take this important step and so you will outshine the other applicants by doing this (and doing it well).

But it's a lot more than just sending a quick email hastily typed from your phone. Statistics show that on average, we get 140 emails a day.

This follow-up email is just as important as your cover letter. It must grab the reader's attention and make you unforgettable in a sea of applicants.

Choose your Subject Line with Care

Hubspot reports that 33% of us open emails based on what the subject line reads. Your job is to ensure that the Human Resources Manager or whoever else interviewed you, reads your email.

Keep your subject line short. Many people open their emails on a smartphone first. You don't want words to be running off the screen. In fact, send yourself the email first to test how it looks on mobile.

The best tip for a killer follow up email is to continue on the thread that you already have going. This is a sure fire way to make sure your email is opened.

People naturally continue to invest time in reading threads they are in progress in. Use that to your advantage and reply all.

If there is no established email thread between you and the interviewer, just follow our tips for writing a good subject line and read on.

Be Prompt

Aim to send your email to your interviewer within hours of your meeting.

Thank the hiring manager for his or her time immediately after an interview. This shows that you are seriously interested in the role. It also shows that you are someone with good people skills.

A prompt follow-up email after a phone interview or in-person interview ensures that you remain fresh in the interviewer's mind. If they have already formed a good opinion of you, this thank you email will add to that good impression.

How To Write a Follow-Up Email

Now that you know how to write the subject line and know when to send it, we'll show you exactly how to craft the body of the email.

Step one: address the interviewer by name.

Ensure that you have the correct spelling. It is always a good idea to ask for the interviewer's business card during the interview. Use the card to spell the name correctly.

Step two: thank the interviewer for his or her time.

If you had a panel interview, send a separate follow-up email to each interviewer. Do not send one email with all the interviewer's cc'd on it. That's just lazy.

Step three: state what you enjoyed during the interview.

Was it learning about the company's five-year plan? Or was it hearing about the interviewer's experience at the company's experience?

Step four: re-state your suitability for the role.

This is your chance to toot your own horn again. Whatever, the key point you made in the interview, make it again. State why you are an ideal fit for the organization and the role. Read more about how to be the ideal candidate.

Step five: Make it personable.

Hopefully, during the interview you were able to have a personable connection with the interviewer. If she mentioned she is getting ready for a trip to Panama, wish her well on her trip.

This is your chance to show that you were paying attention during the interview and that you care. You'll show that you can make connections with new people quickly. This can go a long way in tipping the scales in your favour and ensuring you get the follow-up call.

Step six: be optimistic when you sign off.

Instead of regards with your name (read: boring and stuffy), show your positivity and exciting by saying that you hope to hear from him again soon.

You should take one small paragraph for each of these six steps.

Choose the Right Language

Now that you know the format, take time to use the right words that will resonate with the hiring manager.

Refer to the job description (and any notes you made during the interview) to select words that will resonate with the hiring manager.

If there's something you failed to mention, this email is a great place to tell them about that key highlight.

Finally, Carefully proofread before you hit send. One typo can destroy the professionalism and credibility you have worked hard to build. Re-read it carefully and use a spell checker.

Final Thoughts

We hope you have found these tips in writing a follow-up email helpful. Remember, a great interview is not enough to ensure you get a callback. Set yourself apart from the competition with a well-crafted and impressive follow up email.

disABLEDperson, Inc. is a charitable organization that seeks to reduce the high unemployment rate of individuals and veterans with disabilities.

Check out our resources for disabled veterans or contact us for more info.

9 Tips to Help You Prepare For a Skype Interview

This is a picture of a woman sitting at a desk being interviewed by someone through a computer

9 Tips to Help You Prepare For a Skype Interview

In the digital ecology we live in today, more and more job interviews are being performed online. Online interviews are a whole different ballpark than in-person interviews.

Don't know to do a Skype interview? Don't fret. There are some essential differences between the two that'll help you when preparing for an online interview.

Want to know exactly what they are so you can nail your next Skype interview?

Keep reading.

Getting Ready

First step: prepare for your online interview. Luckily, you have the luxury of interviewing from the comfort of your own home. That doesn't mean, however, that there's nothing special you need to do in preparing for a Skype interview.

Say Yes

First of all, when asked to do an online interview, always say yes. Even if it's easier to do an interview in person or over the phone, it shows that you're flexible and willing to do what the company needs.

Not familiar with Skype? Don't worry. It's simple to use, and there are tons of online resources to help familiarize yourself with the program.

Create a Professional Username

If you're just downloading the program now for your interview, that's great! You have the chance to create a username with professionalism in mind. Keeping it simple also makes it easier for your interviewer to find your profile.

If you already have a Skype account with an unprofessional, personal username, considering making a new account for your interview. Your username is going to be the interviewer's first impression of you, which is super important.

Tip: be sure to distinguish the difference between username and display name!

Dress Up, Not Down

Just because you're interviewing at home doesn't mean you shouldn't dress the part! It's still a real interview, and you'll be expected to look nice.

While plenty of people pull the dress shirt on top sweatpants on bottom online interview style, consider dressing well from head to toe. Studies have shown that what you wear affects your mood and self-esteem, which need to be at an all-time high when going into an interview.

If you ever need to stand up at any point in the interview, say to grab your resume off a nearby table, you'll be stuck if you're wearing sweatpants!

Check Your Background

Once you're dressed to impress, sit down in front of your computer and turn the camera on. Check out the scenery behind you. Are you sitting in front of cluttered shelves?

Make sure the background is clean, clear, and free of any moving parts like fans. These can be distracting for an interviewer, and you want all attention on you.

It's also a good idea to check your lighting; make sure you're not sitting in front of a window, or you'll be backlit and your interviewer won't be able to see you.

The Interview

Preparing is half the battle. Now that you're all ready for the interview, let's go over some online interview tactics for the interview itself.

Nix the Interruptions

If you live with others, make sure to let them know you'll be in an important interview that shouldn't be interrupted. Try to conduct the interview in a separate room, and keep the door closed to minimize interruptions.

If you have a noisy pet, be sure to find a way to keep them from speaking up, too. Put them outside for an hour, or confine them to a separate room.

Use an External Microphone or Headset

Too many online interviews are derailed by the interviewer not being able to properly hear the interviewee. While many computers these days come with microphones built in, they're not always top notch.

Invest in an external microphone or headset to make your voice loud and clear during your interview. Besides making the interview go more smoothly, it'll also show that you cared enough about the interview to go out and get what you needed to make sure it went as smoothly as possible.

Test Your System

Now that you're all geared up with an external microphone or headset, you'll want to test them before you enter into the interview. It's a good idea to test your computer's camera, too, to be sure everything's in working order.

Open Skype and make a test call before the interview. This'll ensure no embarrassing technological difficulties can arise during the interview, making you look more professional.

Eyes on the Camera

It's human nature to want to make eye contact when we're speaking to someone, but you need to consider how that looks to the interviewer on the other end. When your eyes are on your screen, your interviewer only sees you looking slightly down.

Try to keep your eyes trained on the camera while speaking to create the illusion of eye contact through the interviewer's eyes. Eye contact is essential in a job interview to make you appear confident and honest. You don't have to sacrifice that just because you're interviewing virtually!

Stay Personable

Interviewing online can feel awkward. There are no nonverbal cues, like body language, to tip you off to how your interviewer is receiving you. There's also no opportunity to shake their hand or compliment that cute photo of their son that's propped up on the desk.

That's why it's essential that you remain as personable as possible during your online interview. Try not to get caught up in the fact that there are miles between you. Focus in on your interviewer's face and act as naturally as possible.

It's also a good idea to ask questions at the end of the interview to encourage organic conversation!

After all, you're the person for the job. Let them see it.

Find Your Skype Interview

Now that you've read up on all the best Skype interview tips for your next virtual interview, it's time to get out there and find the perfect position!

We have over 100,000 open postings for disabled veterans, and they're a click away. Make an account today to get on the job hunt now that you know exactly how to land it.

10 Impressive Questions to Ask at the End of an Interview

The picture shows a panel of three people at a desk interviewing one person.

As tough as the military makes you, preparing for your first civilian interview can be pretty nerve-racking. It is an entirely different world than being in active service, and you want to make sure you put your best foot forward.

Thankfully, there are many interview prep skills and professional resources to help you do well. But, something that is all too often overlooked is the value of asking questions to your interviewer, too.

People don't ask if you have any questions at the end of an interview as a formality. They want to know just how interested you are in working for them and if you've done your research.

Here are ten questions to ask at the end of an interview to show just how invested you are in the process.

1. What Challenges Do You Expect Someone in This Role to Face?

Most job postings and interviews discuss the basics - they talk about things like necessary skills and background experience. They don't mention challenges up-front, though.

Show you're not afraid to take on important or difficult duties by asking about them. This expresses your will to work hard and offer value to the company in any way possible.

2. How Will You Measure Success?

Everyone defines success differently.

This question ensures you and your possible future employer are on the same page. It allows you to have a discussion on what you need to do every day to do well with a company.

3. Do You Have Any Specific Goals for This Position Within the Next Year?

When you're in the service, you're assigned task and missions with clear goals in mind. In the business world, goals tend to be a bit more broadly defined. The company you're interviewing for may want to hit a certain number in sales revenue this year or expand into different markets.

That's great, but how does the role you're interviewing for play into that? Talking about specific goals within your department and how your role will contribute to them. This will help you get a better idea of the big picture.

4. What Is the Training and Onboarding Process Like?

The best way to meet your goals is to have the right training to prepare for them. Make sure you know what you may be getting yourself into. Talk to the interviewer about what your first day, your first week, and even your first 60-90 days look like.

Such details will help you understand whether you'll be thrown in to learn as you go, or trained carefully before you get to work on your own. Most companies operate somewhere between the two extremes.

5. What Do People Who Start in This Role Usually Go on to Do?

This question shows you have a futuristic mindset, and that you're here to succeed. It says you want to grow with the company and advance through the roles available to you.

But, you have to know what the career path looks like. This question invites the interviewer to talk about the possibilities that may be available to you later on.

Maybe the person who had this job before you is now an executive-level manager or a department head. Maybe, someone else in this position was able to transition into another department entirely. You owe it to yourself to consider what your next steps could be.

6. What Do You Think Is the Most Important Skill to Succeed?

As great as the question above is, you don't want to get too far ahead of yourself. One of the best questions to ask during an interview is to ask the person or interview panel what they think is the most important skill to shine within your role.

They may answer with something you're highly-skilled in, which is a good confidence boost. Or, they may say the most important skill is one that you know you need to work on, which can serve as a bit of motivation to hit the ground running if you get hired.

7. Can You Tell Me More About the Company Culture?

No matter how skilled you are or how hard you work, at the end of the day, there's a personal side to being an employee, too. The best companies are not the ones with the most talent, they're the ones with thriving company cultures.

You should be able to feel like you fit in here if you get the job. Asking for details about the culture will help you gauge this. Who knows, the interviewer may share there are other disabled veterans on the team, or, they may say something off-putting that makes you decide to look elsewhere for a job.

These are two extremely different realities, but they're both worth clarifying before you accept a job offer or move forward with interviews.

8. What Is Your Favorite Part of Working Here?

This question takes the culture inquiry above one step further. Lots of interviewers have buzzwords to talk about their company culture. Making it personal gives you an up-close look at what it really feels like to work here.

The interviewer should be able to give you an answer right away. This shows how bought-in to the culture they are and just how present it is, instead of being some sort of vague thought no one lives up to

9. Where Do You Think the Company Is Headed?

When culture and talent are combined, success happens. The key to success is to constantly redefine it, though.

If the company is hoping to acquire some awards or significant finances this year, what do they plan to do with that next year? How are they going to build on their current success and what your role will accomplish?

It might feel a bit forward to bring something like this up. In reality, it shows your commitment to the team and your willingness to achieve each goal set in place.

10. What Is the Timeline Moving Forward?

Whether you mention all the questions to ask at a job interview above or just a few, you should always end with this. Talking about the next steps lets you know what to expect in the coming days.

You may have another round of interviews coming up that you weren't aware of. You may also be told to wait for a call/email within the next week, or be hired on the spot!

This question moves the conversation along. It's your way of wrapping up the interview and inviting the other person to close the meeting.

Questions to Ask at the End of an Interview and Other Interview Tips

Some veterans think getting their first civilian interview is the hard part of finding a new job. In reality, the interview itself, the questions to ask at the end of an interview, and the waiting period afterward are the challenge.

Actually, it can all be a little bit complicated if you're still dealing with transitioning back into civilian life and coping with your disability. That's why we're here - to make the process easier on you and as smooth as possible.

Keep checking on the blog for more insights and tips on getting a job!


How to Be the Ideal Job Candidate

Finding a job can feel impossible at any stage in your career.

Adults with disabilities face persistently low employment rates. To overcome this challenge, you need to be the best candidate for a position that you can be.

Below, we're taking a look at how you can be the ideal job candidate.

Attitude is Everything

This is same advice we'd give to any job candidate: arrive with the right attitude.

If you turn up to the interview glum, hostile, or defeatist, you're unlikely to get the job. Employers look for motivated, can-do people. You need to show you are one.

Give the impression that you want to be there. Ask questions and show your engagement. You might even laugh and joke if it's appropriate.

Negativity will only damage your chances, so leave it at the door.

Show Your Stuff

If you have sought-after skills, many employers won't second-guess you.

Take the time to highlight exactly what you can offer your employer. If you have experience others lack, make sure they know about it. Lead with your qualifications and expertise.

Prepare a few scenarios in advance that you can adapt to fit almost any question. Times you've worked in a team, overcome a problem, or dealt with criticism are all great starting prompts. Once you know your examples back to front, you'll find they slot into many lines of questioning.

Prepare for Questions

Interviewers will always ask questions of job candidates. Sometimes those questions might get very specific.

Prepare yourself to answer questions about your work history. Often, they'll ask these questions with positive intent. They may want to find out what adaptations they can make, for instance.

Sadly, it can mean preparing for insensitive questions, too. Try to control your temper if someone asks an inappropriate question. Assess the situation. Is this a chance to educate, or does it communicate some deeper problem with this employer?

Don't let your emotions get in the way, no matter what you're asked. You need a clear head to judge how things are going and decide on the appropriate response.

Stay True to Yourself

Just a note: Trying to avoid the truth during an interview will only hurt your chances of securing a job. Be honest with your experience, availability etc…

If wrongly asked, you don't have any obligation to disclose a disability during your interview, (Employers cannot ask you if you have a disability). If you are applying for a position through our site:, you will be voluntarily disclosing the fact that you are a person with a disability. Unless you need a work accommodation, you should say nothing more than you are a person with a disability.

If you have a visible disability or you simply decided to talk about your disability, do so in a positive manner. Remember, interviewers, are looking for that special someone for the job. You do not want to be negative.

Be the Ideal Job Candidate

Employers who post jobs on our site: have initiatives to hire from our community. However, employers are always looking for the ideal candidate for the job. That job candidate is motivated, confident, and skilled. If you can show you hit all these requirements, the job will likely be yours.

Want to know more about achieving success with a disability? Be sure to follow our blog

5 Resume Writing Tips That'll Land You the Perfect Job

Picture explanation!The above is a picture of a man's hand reviewing a resume with a pen

It's said that the average job opening brings in at least 250 resumes. Out of those 250, only four to six applicants will receive a call for a review.

How can you make sure that your resume stands out from the rest? Here are five great resume writing tips to help you land the perfect job.

1) Include The Right Keywords

Most businesses use digital databases to sort through initial applications. These databases may be great time savers for hiring managers, but they mean potential trouble for you.

These databases are keyword-driven, meaning they're tossing out every resume that doesn't include the specific words a hiring manager is looking for.

While this means a bit of extra work for you, you can use these databases to your advantage.

If you haven't already, start including more action-oriented language in your resume. Algorithms seek job-specific verbs, so think about how your resume fits the job description.

2) Tweak Your Resume For Each Job

Along those lines, you'll need to have more than one version of your resume ready at all times. In fact, it's recommended that you tweak your resume for each individual application you send.

While it means more work on your part, it's worth it in the end. Aside from including keywords, as mentioned above, you can elaborate on specific skills that make you a good fit for the listing.

3) Keep It Short

There's still a surprisingly hot debate about how long one's resume should be. Some sources will tell you three pages is fine, while most will suggest keeping it to one page.

In general, the shorter the resume, the likelier it is to get read. Remember, those in charge of hiring are quite busy. They're looking at dozens of resumes per day in addition to their normal workload.

By keeping your resume condensed, you'll increase the likelihood of getting a callback.

4) Be Specific

Of all the resume writing tips, this is perhaps the most useful. Be specific when discussing past employment.

Don't just say that you excelled at teamwork surpassed expectations. Anyone can say that.

Instead, be specific and provide more insight into your history. Maybe you lead a project or had the highest sales figures in the office. That's vital information to include and gives hiring staff more to work with.

As often as possible, use specific examples and even figures if possible.

5) Be Honest

Finally, be honest about your skills. Not everyone is great at absolutely everything. And there's nothing wrong with that.

But the last thing you want is to get caught up in a lie during a job interview. 
After all, what would happen if you ultimately got the job and you didn't have the proper skills?

This goes for the actual job interview, as well. If you don't know something, just say, "I can't say I'm familiar, but I'd be more than happy to learn about it."

Strengthen Your Resume With These Resume Writing Tips

Writing a resume can be tedious, time-consuming work. But stay focused on your goal. You'll find a job in no time if you keep these resume writing tips in mind!

At disABLEDperson, Inc, we want to pair you with a job you'll absolutely love. Sign up today. Your dream job is just a few clicks away.