Grants Administrator / BWH Newborn Medicine at Brigham & Women's Hospital(BWH)

Posted in Other 6 days ago.

Location: Boston, Massachusetts

Job Description:

With minimal direction, the Grants Administrator provides oversight for research activity within the Department of Pediatric Newborn Medicine at Brigham and Women's Hospital. Initiates creative solutions for the resolution of financial and administrative matters related to research grant award activities. Working with the Department's Research Administrator and MGB Research Management, is responsible for implementing and ensuring compliance with policies and processes required for the management of a research program.


  • Manages directly or oversees all phases of research grant and contract administration (i.e. for NIH, industry and foundation grants, sundry funds, clinical trials, etc.) with the department's Research Administrator

  • Responsible for all pre-award activities, including verification of sponsor guidelines and requirements, checking for appropriate compliance, generating budgets, and compiling proposals for submission to MGB Research Management

  • Develops, implements, and maintains research policies, procedures, and systems consistent with Department, Institution and sponsor agency guidelines

  • Collaborates with department leadership and Principal Investigators to assess and recommend changes in the structure and functioning of research programs, as needed

  • Ensures applications submitted through Insight are complete, accurate, and have made it through the routing process for all necessary institutional approvals prior to sponsor and institutional deadlines

  • Develops tools, systems, and resources to support and facilitate proposal and award activities to improve coordination of grants' activities among PIs and Research Management

  • Responsible for ensuring that all research administration processes are completed in a timely manner and are in compliance with institutional and sponsor policies (i.e. grant proposal submission, effort reporting, financial management, cost transfers, subcontracts, sub-recipient monitoring, award close-outs, etc.)

  • Provides department leadership with monthly reports of new applications/proposals and status updates to ensure appropriate plans are being made for investigator development and use of departmental resources

  • Works with MGB Research Management and institutional officials at collaborating sites to ensure documentation required for subcontractors is complete, agreements are executed, and invoices are sent in accordance with institutional and sponsor guidelines

  • Provides Just-in-Time documentation and evidence of compliance, including Human Subjects Research (IRB) and Vertebrate Animal Research (IACUC) protocol approvals, Other Support pages, salary confirmations, and other information as needed

  • Instructs PIs and study teams in matters of compliance with institutional and sponsor policies, including Effort Reporting, Progress Reports, Financial Reporting, maintenance of appropriate IRB and IACUC approvals, management of study staff, and appropriate use of funds

  • Implements strategies to improve administrative processes for grants submissions, compliance documentation, tracking and reporting of project expenditures, and other tasks related to the management of research grants and contracts for all research activities within the Department

  • Provides training and/or training opportunities to PIs and study staff for navigating Insight, Epic, PeopleSoft, and other systems, as needed

  • Maintains other support pages for research faculty in the Department

  • Other duties as assigned



  • Bachelor's degree and minimum of 2 years pre- and post-award grants administration experience required

  • Strong financial, accounting, analytical skills, and ability to manage all phases of the grant cycle

  • Meticulous attention to detail

  • Exceptional organizational skills and the flexibility to handle multiple tasks and deadline pressures

  • Excellent communication skills

  • Ability to work with effectively and collaboratively with internal and external constituents

  • Exceptional computer skills (including operating systems, word processing, database, and spreadsheets)

  • High degree of initiative and independent judgment

  • Familiarity with PeopleSoft, MGB Insight, and eRA Commons strongly preferred

EEO Statement

Brigham and Women's Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.