The purpose of this role is to provide administrative support to Buyers and various Procurement functional operations. Individuals assist with department organization and execution of projects and functions. Provides Buyers as well as Management with the most up to date information and reporting. Handles details of a confidential nature.
Job Responsibilities:
Responds to inquiries within area of responsibility
Responsible for the effective and accurate performance of assigned clerical and procurement functions
Collects and updates data/information for department use within special projects or reports
Assists and supports department personnel as needed. Resolves requests, questions and problems promptly
Updates internal systems with purchase order details (dates, quantities, discounts, etc.)
Keeps management informed of area activities and of any significant problems or concerns.
Executes against reports such as the daily lost sales reports and open purchase order reports and compiles information to share with the buyers, operations and vendors as necessary
Responsible for maintaining effective, professional business relations with suppliers
Obtains and conveys information courteously and promptly
Maintains and projects the Company’s professional reputation
Promotes goodwill and conveys a positive image of the company
Creates and adjusts purchase orders as needed
Follows up with suppliers regarding order confirmation as well as status checks on estimated time of arrival
Obtains and conveys information such as inventory checks as needed
Attends and participates in meetings as required
Actively resolve issues or concerns that pertain to work related and assigned tasks
Facilitates a “problem-solver” approach—identifies the problem, offers solutions and executes results
Compiles information and data from various sources for specific departmental reports, and creates reports, graphs and data comparisons/analysis
Coordinates and implements approved changes in policies and procedures affecting department
Posts records and processes departmental documents requiring specific knowledge of functional area
Reviews information/data and makes decisions within well-defined guidelines, parameters, and instruction
Trains new employees on job tasks
Acts as a resource to staff in work group
Stays educated on development, changes and trends related to industry
Job Requirements:
Education/ Certifications: (Required & Preferred)
High school diploma or GED required
Bachelor’s degree in related field preferred
Experience:
1-2 years of professional business experience in procurement, category management, sales or related fields
System Implementation preferred
Knowledge:
Proficient in all Microsoft Office applications
Knowledge of procurement and inventory policies and procedures
Understanding of document formats, spreadsheets and business communication
Skills/ Abilities:
Ability to work will independently, prioritize and complete tasks in a high-pressure environment
Ability to be discreet and handle highly confidential information
Able to create and manage a task priority list based on company needs
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Solid analytical, creative and problem-solving ability
Well organized and attentive to detail
Able to handle multiple tasks/projects simultaneously to meet goals and deadlines
Physical Demands:
Some travel may be required
Most work is performed in a temperature-controlled office environment
Incumbent may sit for long periods of time at desk or computer terminal
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
Incumbent may use calculators, keyboards, telephone and other office equipment in the course of normal workday
Stooping, bending, twisting and reaching may be required in completion of job duties
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. - M/F/Veteran/Disability. VEVRAA Federal Contractor.
For applicants in Colorado: The compensation range for this position is $45,700 to $54,900. You will also be eligible to participate in the following benefits programs - Paid Time Off; Sick Time; 401K Program; medical, dental, vision, life, and accidental death/ dismemberment insurance; short-term and long-term disability insurance programs, Flexible Spending Account, and/or Health Savings Account, subject to meeting the eligibility requirements and the terms and conditions of these programs.
