Job Description:

Working Title:

Graduate Studies Program Coordinator 00347

Role Title:

Education Support Specialist III

Position Number:

00347

FLSA:

Non Exempt

Appointment Type:

Full Time

Type of Posting:

General Public

Is Sensitive Position?:

No

Designated Personnel:

No

Responsible Employee:

This position is designated as a "responsible employee" who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

Statement of Economic Interest:

No

Is this a restricted position subject to availability of funding?:

No

Departmental Objective:

The Division of Graduate Studies and Continuing Education (DGS) admits and supports graduate and continuing education students beginning with the admission process, continuing with successful navigation of the students' program, and culminating in timely degree completion. It maintains the integrity of the admission, enrollment, and degree completion processes through the proper administration of academic and administrative policies, while advocating for students, faculty, and the individual graduate programs.

Purpose of the Position:

This position runs the admission office for Graduate Studies and Continuing Education; creates and manages all documentation for Graduate Studies including all purchasing, hiring, course management (syllabi, LHEs for budgeting), government reports (IPEDS and SCHEV census reports), liaises with other university offices, including the registrar's office, IR, payroll, and other dean's offices; and manages the daily functioning of the Division's office.

Knowledge, Skills, and Abilities Related to Position:

• Ability to work with attention to detail


• Able to work independently, creating and completing projects


• Ability to supervise graduate assistants in the division's office


• Ability to develop spreadsheets and reports using appropriate software


• Ability to manage several diverse projects simultaneously


• Ability to create, manage, and adhere to project deadlines


• Ability to communicate effectively orally and in writing


• Ability to learn, become proficient in, and help others with university software, including Microsoft Office, Slate, Banner, Perceptive Experience, InDesign, Google Suite, and eVA.


• Ability to learn and become proficient in developing or producing catalogs, brochures, forms and other publications and updating websites


• Ability to understand and administer an office budget


• Ability to interact with applicants, faculty, students, and staff in a courteous, professional, and supportive manner

Education, Experience, Licensure, Certification Required :

Education:

• High school diploma or equivalent

Experience:

• Experience in office practices


• Experience in basic data processing


• Experience in word processing and spreadsheet software

Additional Consideration(s):

Education:

• College coursework or Bachelor's degree

Experience:

• Experience in Word, Excel, Google Suite, Perceptive Experience, Banner, eVA, Slate, and InDesign catalog software


• Experience in an enrollment or admissions office in higher education setting


• Knowledge of State hiring practices pertaining to adjunct faculty and students


• Knowledge of Financial spreadsheets and budgets

Salary Information:

Starting at $40,924, Commensurate with Education and Experience

Role Code:

29144

Conditions of Employment:

This is a classified position. New and returning classified employees are required to complete a 12-month probationary period;


This position includes Commonwealth of Virginia and CNU employee benefits;


Selected candidate must attend 2-day New Employee Orientation Program.

Posting Number:

PS969P

Posting Date:

04/18/2024

Closing Date:

05/08/2024

Open Until Filled:

No

Special Instructions to Applicants:

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.


CNU will only accept online applications through the jobs.cnu.edu website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North - 301 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).


Applicants who possess an Interagency Placement Screening Form (Yellow Form) or Preferential Hiring Form (Blue Card) as issued under Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms with their application, in order to receive credit.


Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.


In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services
(DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx or call DARS at 800-552-5019.


CNU, an Equal Opportunity Employer (EOE), is fully committed to access and opportunity.

Quick Link for Direct Access to Posting:

https://jobs.cnu.edu/postings/17302

EEO/Diversity Statement(s):

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity.




Notice of Non-Discrimination & Title IX Policy Statement


Christopher Newport University and its employees demonstrate a positive and professional attitude. Practices inclusive leadership and treats everyone with dignity and respect. We value diversity and are committed to creating an inclusive environment for all employees, as well as fully support the "Students First" value.

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