Operational responsibility for one or more commercial office buildings. Responsibilities include collecting rents, overseeing maintenance of common areas and grounds, interfacing with tenants and preparing and operating to the annual budget. You will work closely with the leasing agent in showing property and answering questions from prospective tenants.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by Harbor Group Management Company.
Key Role Responsibilities:
Directly responsible for the day-to-day management of a portfolio of commercial properties including Class A office, Class B office, and retail
Discusses with tenants terms and conditions for providing management services, stipulating extent and scope of management responsibilities, services to be performed, and costs for services.
Leads customer service program and interacts daily with tenants, visitors and employees of the building to ensure a safe, clean and class A environment is maintained.
Corresponds with all vendors to ensure satisfactory provision of services, in accordance with contract documents.
Employs, or contracts for services of, security, maintenance, grounds keeping personnel and onsite management personnel if required
Directs preparation of operating and financial reports on status of properties, including project updates, variance reports, occupancy rates and dates of expiration of leases.
May be responsible for collecting specified rents and impounds.
Directs bookkeeping functions, or credits client account for receipts and debits account for disbursements such as management services costs, and upkeep and maintenance costs.
Recommend issuance of check for monies due vendors, tenants and/or contractors.
Arranges for alterations to, or maintenance, upkeep, or reconditioning of property as specified in management services or lessee's agreement.
Prepares periodic inventory of building contents and property condition, and forwards listing to asset manager for review.
Supervisory Responsibilities:
Manages one or more subordinate supervisors who supervise a total of 1-8 employees in the Building Maintenance.
Responsible for the overall direction, coordination, and evaluation of this department.
Also may directly supervise 1-4 non-supervisory employees.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Primary Requirements Include:
High School Diploma, Bachelor's degree in business, construction, or related field preferred
Minimum of seven (7) years of commercial property management, i ncluding recent experience managing a Class A property
Must have strong financial acumen and experience preparing budgets, CAM reconciliations, and other types of related financial reports
Familiarity with building systems, lease negotiation, documentation, and administration.
Must be a well-organized and self-directed individual, with exceptional time management skills, including the ability to work under tight deadlines, prioritize and efficiently manage multiple complex projects and must be detail oriented.
Must have at least (3) years of personnel management experience
Experience in multi-site property/facilities management
Technical Skills:
Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat required. Experience using a property management accounting platform, such as Yardi, Kardin or MRI (Required) BOMA - Real Property Administrator (RPA) or IREM - Certified Property Manager (CPM) Designation (Desired) S:
Physical Requirements/Working Conditions:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand, walk and sit. The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Ability to travel up to 40%, either by driving automobile or commercial flying. Travel may require overnight stays.
