The Events Planner is responsible for coordinating and executing event activities and initiatives for the Americas in alignment with business strategies, and in support of regional and global business development tactics. This role will coordinate all activities with marketing, regional sales, global business development and outside vendors.
Develop and coordinate an events calendar for the Americas including tradeshows, local partner shows and meetings, large receptions, etc.
Identify requirements and expectations for each event (i.e. tradeshows, partner events, etc.)
Brainstorm and implement event concepts and themes.
Prepare and maintain event budgets. Process purchase orders and invoices.
Research and book venues and hotels.
Organize suppliers, caterers, AV, staff and entertainment.
Conduct pre-event meetings sharing expectations and plans for the event.
Coordinate all logistical elements of the event.
Manage set-up, tear-down, and clean-up operations.
Anticipate attendee needs and prepare against potential risks.
Develop metrics and post-event reports on the effectiveness of each event.
NATURE AND SCOPE
The Events Planner will report to the Digital Marketing and Communications Manager. As part of the Americas team, this position will frequently work with BAC sales leaders, global business development, graphic designer, product marketing, R & D, exhibit vendors and sales representatives.
KNOWLEDGE & SKILLS
Bachelor's degree, preferably in Hospitality Management, Marketing, Business, or Communications.
1-3 years of experience in events planning.
Experience in project management with a track record of successful events including tradeshows.
Excellent organizational skills with the ability to multitask under pressure.
Strong communication and interpersonal skills.
Creative, out-of-the-box thinking.
Attention to detail.
Expert time management skills
Financial savvy, with the ability to adhere to plan budgets and process invoices.
Excellent project management skills
Proficiency in MS Office, especially PowerPoint
COMPETENCIES
Teamwork: A team player and consensus builder, receptive to ideas from others. Shares information and keeps team members and partners informed. Works effectively with others to overcome challenges.
Sense of urgency and agility: Ability to operate with a high sense of urgency, operating steadily, efficiently and effectively to execute numerous programs in parallel in a fast-paced environment.
Communication skills. Can clearly and compellingly articulate the value BAC offerings to key markets and customers in various formats, written, oral and visual. Also able to understand unique needs of BAC customer groups and channel partners to communicate those needs.
Results-Oriented. A driver who possesses the ability to take action and implement solutions in a timely manner, in parallel, in high-pressure fast-paced environment.
Problem Solvinq: A creative yet pragmatic and practical problem solver who develops solutions that delight customers and enable channel partners to succeed. Methodical, hands-on and detail-oriented.
Execution mentality: Excellent planning, execution and project-management skills for fast, efficient and effective management of projects.
Interpersonal skills: Excellent interpersonal skills and the ability to interact successfully with all levels of management as well as a diverse work force. Leverages the talents of other team members and departments to achieve objectives.
Ethics: Highest level of professional integrity and honesty, and personal credibility.
Strategic acumen: Understands strategies and is able to execute and deliver results to support them.
WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. While performing this job, the employee is regularly required to stand and walk up to 50% of the time. This position requires occasional lifting up to 30 pounds with travel up to 25% of the time.
