The University of South Alabama’s Department of Occupational Therapy is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions These are the job duties required of the position.
Essential Functions
Provides secretarial support for the Chair.
Prepares correspondence, course materials, reports, brochures, and other documents using a PC.
Utilizes Events Management Software (EMS) for room reservations.
Assists in the student application process by pulling information from the Occupational Therapist Centralized Application Service (OTCAS) website and preparing a spreadsheet for committee review.
Maintains department files and database.
Takes minutes at meetings and prepares for final distribution.
Answers telephones and direct calls.
Greets and routes visitors.
Receives and distributes department mail.
Prepares travel reimbursement forms and purchase orders.
Advises students regarding enrollment policies and procedures.
Orders equipment and supplies.
Prepares requisition and purchase orders.
Utilizes Banner Finance and Student Records Systems to access departmental and student information.
Supervises student assistants to include assigning duties and checking work.
Ensures office coverage as needed.
Handles parking passes for department guests.
Regular and prompt attendance.
Ability to work schedule as defined and overtime as required.
Related duties as required.
Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
04/10/2024
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Are you at least 18 years of age?
Yes
No
* Do you have a legal right to work in the United States?
Yes
No
* The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
Yes
No
* What is the highest level of education you have completed?
Less than High School
High School Diploma or equivalent
Associates Degree
Bachelors Degree (or will obtain within 6 months)
Masters Degree (or will obtain within 6 months)
Terminal Degree (or will obtain within 6 months)
* How many years of related experience do you have?
Less than 1 year
Between 1 - 3 years
Between 3 - 5 years
Between 5 - 7 years
More than 7 years
* How did you hear about this position?
USA website
LinkedIn
Zip Recruiter
Indeed
HigherEd Jobs
Alabama Career Center / Alabama Works
Facebook
Word of mouth
Other
Applicant Documents
Required DocumentsOptional Documents
Resume
Cover Letter
The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Assistant Vice President, Human Resources/Finance and Administration.
Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
