Clinical Vendor Management Coordinator II - Medtronic Core Clinical Solutions (MC2) (Remote) at Medtronic

Posted in General Business 28 days ago.

Type: Full-Time
Location: Minneapolis, Minnesota

Job Description:

Careers That Change Lives

Join the diverse and global team of Operations Support and Analytics as the Clinical Vendor Management Coordinator. The role is responsible for support and coordination for the Medtronic Core Clinical Solutions, Vendor Management Organization and stakeholders utilizing the clinical outsourcing procedures. This position provides opportunity for cross-functional interaction and visibility across Medtronic Clinical organization. The Vendor Management coordinator is responsible for support, coordinating with and advising internal partners with processes and tools to ensure compliance is maintained with vendor management and oversight procedures and driving internal operations support processes.

Medtronic Core Clinical Solutions (MC2) provides end-to-end clinical and scientific solutions for Medtronic including:

  • Clinical Operations: Study Administration, Data Solutions, Monitoring, Clinical Safety, Study Solutions

  • Evidence generation: Surveillance Solutions (PACS), Scientific Solutions

  • Operational Excellence

  • Strategic Account Management

  • Operations Support and Analytics

Location: Remote within Minnesota or Mansfield (or East Coast U.S.)

Ability to travel up to 10% (domestic)

A Day in the Life

Responsibilities may include the following and other duties may be assigned.

  • Supports clinical studies by executing and maintaining one or more of the following areas.

  • Data coordination- actively participates in the development and testing of case report forms, study reports, and study databases based on protocol requirements.

  • Ensures timely and quality completion of data forms, verifies study data, and generates, manages and resolves data discrepancies.

  • May process compensation & identify and resolve compensation discrepancies.

  • Document coordination - creates and manages the clinical study files and oversees the organization and distribution of clinical study documents.

  • Assists with periodic audits of clinical study files for completeness and accuracy.

Other duties/responsibilities:

  • Provide project and administrative support for Clinical VMO team and back up support as needed

  • Schedule, coordinate, manage, and monitor meetings for Clinical VMO, taking notes on discussion points and action items to ensure proper follow through

  • Respond and follow up to stakeholder requests interfacing directly with various levels of internal customers

  • Support OU study teams in the organization and maintenance of clinical study documentation as needed

  • Maintain reports and dashboards

  • Support the team in publishing quarterly Medtronic Clinical Approved Supplier List (MCASL)

  • When back up support needed understanding in the Suppliers and Services on the MCASL and support discussions with clinical teams regarding supplier needs with manager oversight

  • Maintain business processes to ensure audit readiness in: MCASL, Performance Evals, Risk assessments and other regulated areas as required

  • Collect, maintain, review group highlights and KPIs on a monthly, quarterly, and yearly timeframe.

  • Monitor and Maintain VMO training documents and compliance, trackers, Teams sites and SharePoint

  • Support team in creating Medtronic brand presentations and documentation

  • Other duties as assigned

Must Have (Minimum Requirements):

To be considered for this role, the minimum requirements must be evident on your resume.

  • Highschool Diploma required
  • 2 years of project coordinator/administrative experience

Nice to Have (Preferred Qualifications):

  • Associate's or Bachelor's degree preferred
  • 4+ years of work experience as a project coordinator/administrative assistant
  • Clinical research/study coordination experience at Medtronic or medical device industry
  • Understanding of Clinical Trial processes and/or industry outsourcing and/or quality audit processes
  • Familiarity with GCP and regulatory and compliance guidelines for clinical trials
  • Experience maintaining process documents and trainings
  • Experience working with Siebel CTMS and Clinical RAD applications
  • Knowledge of medical terminology
  • Proficiency in with the following systems: Microsoft Office Applications (Outlook, Word, Excel, PowerPoint, Visio, project management techniques and tools; and web-based applications.
  • Previous experience including electronic meeting/calendar coordination, Internet (including searches to provide background information about specific topics

About Medtronic

Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.

We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.

Ability to travel up to 10% (domestic)

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America).

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Learn more about our benefits at

Additional Information

  • Posting Date: Sep 17, 2021
  • Travel: No

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