InLine Engineers, a Gray Company, has been providing engineering and project management services for the development and execution of capital projects relating to processing, packaging, and facility improvements in the food and beverage industry since 1996. We have world class, high-volume production expertise in baking, frozen foods, meat production, cheese, dairy, savory snacks, and beverages, including distilled spirits. Gray is a leading integrated design-build firm offering engineering, architecture, and construction services throughout the U.S. to domestic and international customers.
Position Description
Report to the Director of Operations while supporting multiple day to day activities consisting of accounts payable, financial reporting, record keeping, marketing and sales, HR items, and other duties as assigned within the company. The Office Administrator position is an important role in the InLine organization and management infrastructure to help meet external and internal customer needs.
Duties and Responsibilities
Coordinates efforts with Director of Operations:
HR compliance items, benefits information, and communications.
Contract follow-up and management of commercial documents as needed.
Accounts Payable and Financial reporting functions as needed.
Business permits, licenses, multi-state compliance, sales & use tax, & insurance requirements.
Various monthly reporting to parent company.
Coordinates efforts with Sales and Recruiting Director:
Help manage proposals, CRM activity, marketing tasks, and trade show coordination.
Performs functions involving recruiting and hiring.
Manage new hire pre-employment screening activities and paperwork.
Manage activities for new employee orientation.
Coordinate efforts with InLine Leadership Team as needed:
Team meeting organization and coordination.
Project document control.
Administrative roles including but not limited to processing timesheets, auditing receipts, mail & package handling, filing, welcoming occasional visitors, and very light switchboard.
Order, maintain, and organize office supplies.
Interface with Leasing Company and vendors for office needs and maintenance.
Coordinate hospitality needs.
Assist with website and social media efforts.
Exercise confidentiality, discretion and independent judgement with respect to matters of significance.
Requirements and Qualifications
The successful candidate will have at least 5 years of experience in a similar role.
Accounting/bookkeeping experience.
High Proficiency of Microsoft Office programs (Word, Excel, PPT).
Payroll processing experience a plus.
High attention to detail is necessary.
Excellent written and oral communication skills needed.
Outgoing and engaging demeanor.
Professionalism.
Physical Demands & Work Environment
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Specific vision abilities required include close vision.
Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required, but rarely needed.
EEO Disclaimer
Our Company will be proactive in employing and advancing qualified individuals regardless of race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other protected status.
