Purchasing Specialist
Responsibilities: Provides administrative support in the Purchasing Department.
• Generates reports to determine what on order inventoried items are due or past due. Works with suppliers to confirm due dates and when needed, investigates and resolves items that are past due. Updates Oracle delivery dates as necessary. Understands order creation process and how to submit to suppliers.
• Reviews plant resin supply levels on a weekly basis. Reviews current on-hand supply and tracks rail car shipments. Reviews with Purchasing Manager.
• Understands new color orders from creation through submission to suppliers. Tracks data for color shipments from the supplier and transfer shipments between plants. Logs and keeps data up to date for month end reporting process. Tracks and logs color transfers between plants.
• Initiatives color releases for suppliers and confirms receipts against requested releases. Enters color release quantities into Oracle based on supplier supplied data. Tracks data for color shipments from the supplier and transfer shipments between plants. Logs and keeps data up to date for month end reporting process.
• Works with suppliers to adjust open purchase orders when requirements or needs change.
• Researches supplier alternatives to identify opportunities for best cost, quality and service.
• Tracks resin orders to ensure items are shipping as requested (on/close to date requested). Works with supplier to resolve past due shipments and confirms updated shipment dates. Updates resin purchase orders from received BOL copies when orders have shipped. Tracks powder shipments when necessary using website tracking tools, etc.
• Places orders for non-inventory items. Understands order placement process and correct suppliers to use. Matches receiving documents with purchase orders for non-inventory items using filing system.
• Tracks and maintains copies of interplant shipments containing machine part transfers from TWN to other plants. Reviews with purchasing manager weekly and monthly as necessary.
• Tracks open purchase parts orders and follows up on any past due or partially received shipments. Maintains open purchase order balances and reviews with purchasing manager as needed.
• Enters purchase orders and receipts into Oracle ERP system as necessary.
• Help maintain e-Procure web based purchasing system for MRO items including updating database listings with correct item info and pricing data. Become proficient in utilizing and assisting other locations on using the e-Procure system.