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Mail Room Clerk at Acara Solutions

Posted in Other 30+ days ago.

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Type: Full Time
Location: Appleton, Wisconsin

Job Description:

Acara Solutions is looking for Mail Room Clerk for our client located in Appleton, WI

Operation of high level mail equipment: mail inserters, sorters and finishing equipment in an automated high speed/high volume environment.
Includes packaging/posting Perform charge-back reporting for postage, air express, local delivery, and faxes
Perform production mail labeling/mail merge
Provide mailing address cleanup services (may include use of mail cleansing software)
Coordinate automated and manual processes for finishing and mailing client materials
Implement and maintain distribution and tracking systems
Use of customized software to update/maintain mailing addresses
Bar code address quality review
Manage electronic input, packaging activities and posting fulfillment in high speed/high volume operations
Recommend improvements to achieve cost savings and optimize work flow
Focal contact for special/unique mailings and shipments
Use of specialized equipment for material handling
Receive, sort and process mail documents, packages, and supplies. Notify recipients Deliver and pick-up mail on scheduled runs
Record & process accountable mail information, maintain logs
Track, trace, and resolve mail problems with USPS, express and local delivery services
Prepare mail and packages for external shipment and coordinate deliveries and pick-ups (may include USPS pickup/delivery)
Perform quality checks on outbound mail Validate internal mail addresses
Bar code address lookup
Use common mail services including fax, air express, postal services
Fill out shipping forms and enter electronically in shipping terminal per the job ticket Perform finishing work on documents to be mailed, such as folding and insertion
Perform electronic mail distribution (open, mail prep, scan and distribute)
Perform fulfillment functions, such as assembly, packaging, shipping and tracking of kitted materials
Follow mailroom security procedures
Barcode tracking or face scanning incoming mail and packages
Perform logging, transmission, receipt and timely distribution of faxes
Shipping and receiving using automated system to track and manage activity
Monitor/order/replenish supplies inventory, mail and distribution activities
Send and receive e-mail messages
Arrange alternative courier or shipping services to meet customer requirements
Fully operate, clean and maintain all shipping and mail equipment
Contact service on mail and shipping equipment if need occurs

Required Skills / Qualifications:

High School Diploma or GED
Minimum of 2 years’ Experience as Mail Room Clerk with mail procedures and operating mail equipment

Preferred Skills / Qualifications:

Demonstrate to read, write and follow English instructions
Demonstrate PC / Internet Skills Intermediate
Download and install files (fonts, drivers) from internet sites
Open, complete and save/print internet forms
Perform mail merges
Intermediate knowledge of MS Word or equivalent (insert images; create and manage tables and columns; edit headers/footers, create forms, create and manage multiple sections
Intermediate knowledge of MS Excel (navigate multiple worksheets within a workbook
Create charts/graphs; use basic math functions; create basic formulae)
Working knowledge of MS PowerPoint (open and create basic presentations, open saved, print using different options)
Working knowledge of account-relevant applications (e.g., Adobe Acrobat, file conversion or graphic arts applications)
Basic knowledge of network (e.g., how to add or delete a network printer)
Basic knowledge of Digital Front Ends
Functional knowledge of MAC when needed by client.
Determine output packaging per packaging standards (e.g. process for books, tabs, etc.) Driving (if needed)
Demonstrate use of mail equipment per training for example Finishing equipment, Inserters Postage meters, Envelope printers, Scales, Pitney Bowes Mail Management syste