Grants Analyst I at Partners HealthCare(PHS)
Posted in Other 30+ days ago.
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Type: Full Time
Location: Somerville, Massachusetts
As a not-for-profit organization, Partners HealthCare is committed to supporting patient care, research, teaching, and service to the community by leading innovation across our system. Founded by Brigham and Womens Hospital and Massachusetts General Hospital, Partners HealthCare supports a complete continuum of care including community and specialty hospitals, a managed care organization, a physician network, community health centers, home care and other health-related entities. Several of our hospitals are teaching affiliates of Harvard Medical School, and our system is a national leader in biomedical research.
Were focused on a people-first culture for our systems patients and our professional family. Thats why we provide our employees with more ways to achieve their potential. Partners HealthCare is committed to aligning our employees personal aspirations with projects that match their capabilities and creating a culture that empowers our managers to become trusted mentors. We support each member of our team to own their personal developmentand we recognize success at every step.
Our employees use the Partners HealthCare values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk, and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration.
The Grants Analyst is an active member of the Partners Central Research Management office, and works directly with Principal Investigators (PIs) and Department Administrators at Brigham and Womens Hospital, Massachusetts General Hospital, and other institutions within the Partners HealthCare System. The Grants Analyst is committed to identifying and adhering to best practices in grants and contracts administration, while upholding the highest standards of integrity and fiduciary responsibility. The Grants Analyst will proactively address the demands of research grant administration by providing exceptional customer service to Partners distinguished research community and collaborators in their pioneering efforts in science and medicine.
The Grants Analyst serves as the initial point of contact for incoming awards, including contracts and subcontracts. Responsibilities include continuously monitoring a dedicated e-mail box and responding to messages and inquiries, setting up initial electronic records for their corresponding awards, and general support of the Contract Administrators, Agreement Associates and Post-Award Grant Administrators. The Grants Analyst will act both independently and as a member of a dynamic group to achieve the goals of the Post-Award team and of Partners Research Management overall. The volume and complexity of the work is commensurate with experience, and the opportunity exists to take on a greater and more in-depth workload with successful performance.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Continuously monitor the award and agreement electronic mailboxes and ensure timely response to all incoming messages and queries.
Route messages from the mailbox to the appropriate individuals across the Research Community, including Research Management and Hospital staff.
Assist internal and external customers that write to the mailbox for the resolution of issues.
Upload all new awards, agreements, amendments, and revisions to their associated record in Insight 4.0.
Track and manage incoming agreements that do not have an established or finalized electronic record.
Create electronic records to house agreements that bypass Proposal Development, including billing agreements, sundry funds, supplemental awards, research support agreements, philanthropic grants and gifts received through the Development Offices.
Track and manage the requests for Data Use Agreements (DUAs). Work with the Principal Investigators (PIs) to ensure the DUA questionnaires are completed and assign to the appropriate Agreement Associate for review.
Use reports in MicroStrategy to measure and manage workflow effectively and efficiently.
Contribute to the development and implementation of Post Award team process improvements.
Act as a quality control information resource for the department.
Provide support and coverage for Grant Analyst Team, as assigned.
Participate in special projects and assume additional responsibilities as assigned.
1-3 years of related experience preferred
Bachelors Degree preferred. Related experience in research administration may substitute for the college degree.
Must possess ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.
Proficiency in Microsoft Office Suite and the ability to adapt to new electronic systems and processes.
Excellent problem-solving skills and attention to detail.
Excellent verbal and written communication skills.
Requires strong organization and communication skills with a focus in customer service.
Partners HealthCare is an Equal Opportunity Employer & by embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.