Job Description:

The work we do matters!




Hiring Agency:

Supreme Court - Agency 5



Location:

Lincoln, NE



Hiring Rate:

$19.954



Job Posting:

JR2024-00008101 Staff Assistant - Licensure (Open)



Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
07-24-2024



Job Description:

This classification Level is responsible for supports administrative or program operations, functions, or activities and performs varied administrative, technical, and/or program support work. Responsibilities may include preparing program related documents, locating and providing the necessary Court documents along with relevant criminal client information for the corresponding probation officer. Enters and updates information in database(s), responds to information requests, uploads documents and forwards appropriate documents to corresponding districts/judges.


JOB DUTIES
1. Assists internal and external stakeholders in person, by phone, and in writing; responds with instruction based on the established policies and protocols of the Rehabilitative Services Unit and Registered Service Provider Network.


2. Processes prospective service provider and agency applications to determine if required criteria is present to approve provision of services to justice-involved adults and juveniles. This includes but is not limited to determining if the requested service provision is appropriate for the applicants' scope of practice, verifying credentials for individual and/or facility licensure within the DHHS licensure database, verifying facility location and service settings, and ensuring program plans have been approved prior to notification of approval.


3. As a Help Desk, monitors a shared email inbox and phone line to perform trouble shooting tasks such as password resets, confirming account and application status, and providing technical assistance with navigating the web-based application for registration within the service provider information management system.


4. Tracks individual continuing education and certification requirements by monitoring and communicating deadlines, receives and reviews documentation of trainings completed, and enters the approval on the individual's profile within the web-based application.


5. Prepares documents to be sent via certified mail and maintains electronic files to track correspondence with service providers.


6. Receives and reviews payment-related information for accuracy on W9/ACH forms and coordinates with State Accounting to establish new accounts for direct deposit. Enters interagency batch information into E-1.


7. Maintains the Registered Service Provider List Serv and District Directories; updates monthly to add and/or remove individuals as needed.


8. Assists with training and contributes to the development of visual aids, user manuals, and internal guidelines.


9. Performs other duties of a similar nature or level. The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.



Requirements / Qualifications:




Minimum Qualifications: High school diploma or equivalent and 2 years of administrative experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.


All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.


The Judicial Branch values our employees as well as a supportive environment that strives to promote diversity, equity, inclusion and belonging. We recruit, hire, train and promote in all job qualifications at all levels without regard to race, religion, sex, age, national origin, disability, marital status, sexual orientation, or genetics. The Judicial Branch complies with Veterans Preference Laws.



KNOWLEDGE, SKILLS, ABILITIES:

• Applicable principles and practices in assigned program area;
  
  


• Data collection methods;
  
  


• Database maintenance principles and practices;
  
  


• Modern office practices and equipment;
  
  


• English usage, spelling, grammar, and punctuation;
  
  


• Records maintenance principles;
  
  


• Customer service principles.
  
  


• Using a computer and related software applications;
  
  


• Providing customer service;
  
  


• Handling multiple tasks simultaneously;
  
  


• Maintaining files, records, databases, and other related systems;
  
  


• Collecting, reviewing, and summarizing data;
  
  


• Preparing reports;
  
  


• Preparing business correspondence;
  
  


• Using modern office equipment;
  
  


• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
  
  

PHYSICAL REQUIREMENTS




Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.


The Judicial Branch is a state-funded Branch of Government that offers medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 13 paid holidays, earned paid vacation and sick leave, and more.






Benefits



We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.


Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits



Equal Opportunity Statement



The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.



Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page. Apply Now