Financial Administration Coordinator at Indiana University

Posted in Other 12 days ago.

Location: Bloomington, Indiana

Job Description:



Department Information

The core mission of the Department of Psychological and Brain Sciences at Indiana University in Bloomington is to unlock the mysteries of the human brain and behavior, and to prepare students to apply that knowledge to improve the lives of people around the globe. We value diversity, equity, and inclusion as core strengths and essential elements of research, teaching, and service; and we are committed to broadening interactions among students, faculty, and staff that allow us to learn from our differences and to reexamine deeply held assumptions about ourselves and the world. As a part of the College of Arts and Sciences (The College), we are a highly multidisciplinary department, with faculty and students carrying out research ranging from molecular neuroscience to artificial intelligence. We currently have over 70 full-time faculty, more than 30 department-serving staff members, 100 graduate students, 1800 undergraduate majors, 750 undergraduate minors, and offer 9 different undergraduate credentials, including a BS / BA in Psychology, a BS in Neuroscience, a BS in Clinical Psychological Science, and certificate in Neuroscience.

More information about the Department of Psychological and Brain Sciences at Indiana University may be found here.

Job Summary

  • Under moderate supervision, performs financial and administrative tasks related to processing financial or other administrative records.

  • Processes documents into the university's central information systems (Travel, KFS, HRMS, etc.) and verifies that information is correct. Investigates and resolves discrepancies in financial documents.

  • Maintains records of financial transactions, compiles data, and prepares reports.

  • Verifies accuracy of adjustments to payroll including supplements and garnishments. Audits, coordinates, and processes payroll; verifies accuracy of payroll information.

  • Confirms available accounts and ensures timely payments are made to payees.

  • Responds to inquiries regarding financial and/or personnel policies and procedures.

  • Serves as a liaison to department and/or other university divisions.

  • May provide guidance to lower-level employees on their day-to-day work.

  • Responsibilities may include but not limited to: procurement, travel, and monthly financial reporting.


Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.



  • High school diploma or equivalent (such as HSED or GED)


  • Associate's degree



  • 2 years of relevant experience



  • Proficient communication skills

  • Maintains a high degree of professionalism

  • Demonstrates time management and priority setting skills

  • Demonstrates a high commitment to quality

  • Possesses flexibility to work in a fast paced, dynamic environment

  • Highly thorough and dependable

  • General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS)

  • Experience in managing and documenting workflows, processes, and/or data entry

  • Basic understanding of technology

  • Ability to use standard office equipment such as phone, fax, scanner, etc

  • Proficiency in computer systems, including standard Office software

  • Basic accounting and financial skills; ability to reconcile accounts

  • Prior demonstrated ability to apply concepts and policies to daily work functions

  • Good oral and written communication skills

  • Ability to clearly present material and make it accessible to a specific audience

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$18.75 - $19.72 per hour (Approximately $39,000 - $41,000 annually)

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

  • Multiple plan options for medical insurance

  • Dental insurance

  • Health Savings Account with generous IU contribution

  • Life insurance, LTD, and AD&D options

  • Base retirement plan contribution from IU, subject to vesting

  • Additional supplemental retirement plan options

  • Tuition benefit for IU classes

  • 10 paid holidays per year

  • Generous Paid Time Off

  • Paid Parental Leave

  • Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Finance

Job Family: Financial Administration

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

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