Administrative Coordinator CEO at Goodwill of Central and Coastal Virginia

Posted in General Business 12 days ago.

Type: Full-Time
Location: Richmond, Virginia





Job Description:

Position Summary

Provides key administrative functions and logistical support for executive leadership. Performs a wide range of responsibilities involving confidential information. Responsibilities are accomplished by preparing correspondences, complex calendar and travel management, recording, tracking and responding to incoming requests, meeting coordination and conference arrangements. Takes initiative and ensures consistent high-quality results working in a well-organized and timely manner.

Essential Duties(Other duties within the scope of this position may be assigned.)

1. Provides high level of support for the President/CEO (CEO) and Executive Team members.

2. Manages and maintains CEO's daily activities, calendar, schedules meetings, monitors communications, completes event registrations, travel arrangements and expense reports.

3. Applies strategy, tactics and diplomacy to managing the CEO's calendar, while minimizing conflicts.

4. Organizes and manages meeting and presentation materials, research preparation, set-up and connectivity using video conferencing solutions (Teams, Zoom, etc.) for virtual, in-person and hybrid meetings.

5. Provides timely and accurate responses to emails on behalf of the CEO.

6. Drafts confidential correspondence and reports. Proofreads materials for accuracy, consistency, and clarity.

7. Manages multiple time-sensitive priorities efficiently and professionally with consistency and attention to detail.

8. Manages all incoming and outgoing mail for the CEO, ensuring timely signatures, mailing, etc.

9. Works closely with VP, Community Engagement to provide support for efforts related to cultivating relationships with jurisdictions, community leaders, employers, and other organizations to build awareness of Goodwill's mission.

10. Acts as one of the system administrators for the organization's customer relationship management system.

11. Assists other members of the executive administrative team as needed.

12. Completes special projects as assigned by the CEO.

Supervisory Responsibilities

The associate in this position does not have any supervisory responsibilities.

Education/Experience/Certificates/Security Clearance\\\\

• High School Diploma or GED required. Associate degree in business or a related field preferred.

• 5 Years' experience in a related field required.

• No professional certifications are required for this position

• Valid state driver's license, insurance and satisfactory driving record are required.

• Associates in this position will be required to successfully pass both state and federal criminal background checks and sex offender check.

• Ability to operate PC and databases, proficiency with Microsoft Office including Word, Excel and PowerPoint.


  • Must be capable of performing in a high-pressure environment.

  • Advanced skills in Outlook calendaring.

  • Must have superb verbal and written business communication skills.?

Goodwill of Central and Coastal Virginia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Please click on this link to access our EEO / Affirmative Action Program posters and learn about your rights as an applicant.

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact the recruiting team at Goodwill of Central and Coastal Virginia at 804-745-6300 or via email at RecruitingAccommodations@goodwillvirginia.org . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Applicants using Assistive Technology are encouraged to use our Indeed job board to submit applications. Click here to go to our Indeed Job board.





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