Program Administrator/Administrative Assistant at University of Pittsburgh

Posted in Other 1 day ago.

Location: Pittsburgh, Pennsylvania

Job Description:

Program Administrator/Administrative Assistant

The Program Administrator will support the MSN (Masters of Science in Nursing) and DNP Program Coordinators, Acute & Tertiary Care (ATC) Tenure and Tenure Stream faculty and provide clerical assistance to research staff when necessary. The position acts as liaison between Program Coordinators, graduate students, and other staff and faculty within the school. Candidates must be proficient in Microsoft Office applications including Word, Excel, and Power Point.

The essential functions for this position include:

- Maintaining graduate student files for MSN and DNP programs
- Coordinating and managing events and meetings for Program Coordinators (including preparing budgets, investigating costs and providing estimates, and polling attendees)
- Organizing information and generating reports for Program Coordinators
- Organizing mock grant reviews for the Vice Chair of Research
- Planning and coordinating travel for faculty, students, and faculty candidates as needed
- Serving as back up to the Department Coordinator as needed
- Providing administrative assistance to the Chair, Vice Chairs, Department Coordinator, and all other departmental faculty
- Coordinating with other departments across the school
- Receiving visitors and packages as needed

An associate's degree and 5 years of experience or a bachelor's degree and 3 year of experience are required.

Strong organizational skills, time management skills, and the ability to learn and use new software are strongly desired.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Department: Nurs-Acute and Tertiary Care

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 5

Average number of working hours per week for this assignment: 37.5

Work Schedule: Monday - Friday, 8:30AM - 5:00PM

Is there a potential this assignment will result in a regular Staff position?: Yes

Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.

Requested Pay Rate: $19.00/hr

Visa Sponsorship Provided:

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter


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