In this highly visible role, the Senior Executive Specialist supports the office of the President or First Vice President and is viewed as an extension of the organizations most senior leadership. Therefore, the individual must exercise consistently sound judgment and professional etiquette. This individual is expected to develop a broad network of internal and external contacts in order to provide the required support to the President or First Vice President. This individual may be responsible for coordinating and documenting advanced and/or complex analysis on behalf of executive(s). Work can include compiling and analyzing financial, personnel, and/or operational data.
Additionally, this individual independently manages workflow and project delivery oversight. Regularly utilizes problem solving, decision-making, and analytical skills to meet changing business needs. Work is generally of a critical and/or confidential nature and requires an in-depth knowledge of department and District practices, policies, and programs. Provides administrative support as needed. The level of work is considered advanced, and staff work under minimal supervision. This position has no direct reports.
Your Responsibilities:
Serves as gatekeeper, making decisions about relative priorities of meetings and appointments, resolving conflicts as necessary
Experience exercising discretion and confidentiality with sensitive company information
Oversee special projects and events, executive officer visits, off-site meetings, etc.
Acting as the point of contact between executives and employees, System colleagues and external parties
Coordinating daily calendars of principal
Planning for appointments and ownership of the end-to-end process
Facilitate communication flow (e.g. distribute information, schedule presentations, manage System communication and deadlines)
Make travel arrangements and process reimbursements
Organize and prepare for meetings, including logistics and appropriate materials, i.e notes, documents, contracts, offsite coordination, etc.
Answer and respond to phone calls and provide timely communication to the executive
Assists in planning and execution of conferences and meetings including: securing meeting space, developing invitations and communications with meeting and conference attendees, coordinating written materials, managing staff members involved with event and other related tasks with minimal direction at a senior executive specialist level
Performs other duties as assigned
Your Background:
Bachelor's degree or equivalent experience as noted below
10 plus years of direct work related experience is preferred
High level of interpersonal skills to handle sensitive and/or confidential situations
Strong analytical skills
Possesses and applies project management skills
Exhibits excellent judgment and high levels of professional etiquette
Possesses and applies extensive problem solving and decision making skills Strong written, oral and interpersonal communication skills
Time management and organizational skills
Service oriented and flexible to meet changing business needs
Possesses and applies strong internet navigation and research skills
Strong proficiency in MS Office Suite and demonstrated ability to learn new applications
What we Offer:
Comprehensive benefits package, including medical, dental, vision, prescription drug coverage, 401k savings plan, retirement plan, paid time off and transit benefit.
A continuous learning environment with opportunities to gain new skills and grow your career.
Onsite gym and subsidized cafeteria
Location: This position is a Hybrid position which will require your presence in the Chicago, IL office location.
Other Requirements:
This document indicates the general nature and level of work performed by employees within this position. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. An employee's responsibilities, tasks, and duties might differ from those outlined in the job description, and other duties, as assigned, are a part of the job. The Federal Reserve Bank of Chicago reserves the right to modify the elements of this job description, as business needs require.
This position requires access to confidential supervisory information and/or FOMC information, which is limited to "Protected Individuals" as defined in the U.S. federal immigration law. Protected Individuals include, but are not limited to, U.S. citizens, U.S. nationals, and U.S. permanent residents who either are not yet eligible to apply for naturalization or who have applied for naturalization within the requisite timeframe. Candidates who are not U.S. citizens or U.S. permanent residents may be eligible for the information access required for this position and sponsorship for a work visa, and subsequently for permanent residence, if they sign a declaration of intent to become a U.S. citizen and meet other eligibility requirements. In addition, all candidates must undergo applicable background checks and comply with all applicable information handling rules, and all non-U.S. citizens must sign a declaration of intent to become a U.S.Citizen and pursue a path to citizenship.
As a condition of employment, Federal Reserve Bank of Chicago employees must comply with the Bank’s ethics rules, which generally prohibit employees, their spouses/domestic partners, and minor children from owning securities, such as stock, of banks or savings associations or their affiliates, such as bank holding companies and savings and loan holding companies. If you or your spouse/domestic partner or minor child own such securities and would not be willing or able to divest them if you accepted an offer of Bank employment, you should raise this issue with the recruiter for this posting, who can provide you contact information for our ethics official if necessary.
This position has additional screening requirements due to the information accessed while performing the job. These additional screenings would be initiated at the time of offer acceptance and can take approximately two months to be completed. The screening covers areas such as education/employment verification, criminal history, credit history, and reaches out to your references and people that know you well.
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression, or veteran status
Full Time / Part Time
Full time
Regular / Temporary
Regular
Job Exempt (Yes / No)
Yes
Job Category
Administrative/Clerical
Work Shift
First (United States of America)
The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.
