Job Description:

ABOUT THE POSITION

The County of Riverside Sheriff's Office seeks a Sheriff's Records/Warrants Assistant III to support the Information Service Bureau in Riverside. Under general supervision, the Sheriff's Records/Warrants Assistant III accesses and updates booking charges and other crime statistics in computerized law enforcement tracking systems; performs related specialized clerical duties in support of the Information Services Bureau-Records/Warrants Unit; and performs other related duties as required.

The Sheriff's Records/Warrants Assistant series describes positions assigned to the Sheriff's Information Services Bureau, which is a 24/7 operation. Incumbents in this position are required to work rotating shifts, weekends, and holidays.

The Sheriff's Records/Warrants Assistant series differs from the Office Assistant series by the former having responsibility for performing specialized duties in a Records/Warrants Bureau that requires a thorough understanding of specific law enforcement laws, codes, rules and regulations and the ability to interpret and apply this knowledge to a variety of legal documents and transactions.

This is the advanced journey-level class in the Sheriff's Records/Warrants Assistant series. The Sheriff's Records/Warrants Assistant III is distinguished from the Sheriff's Records/Warrants Assistant I & II in that the former assists in the training and guidance of new employees. This class is distinguished from the Senior Sheriff's Records/Warrants Assistant in that the preponderance of the duties performed by the latter are in a lead capacity and duties performed are more specialized and complex regarding extraditions and subpoenas.

Meet the Team!The law enforcement professionals of the Riverside County Sheriff's Office, with a staff of over 3,600 dedicated men and women, cover the expanse of over 7,300 square miles in southern California. The Sheriff's Office is dedicated to serving the citizens of its communities with integrity, professionalism, leadership, and loyalty and believes in service above self.

EXAMPLES OF ESSENTIAL DUTIES

• Exercise guidance and may review the work of others; assist in the training of new employees.

• Assign daily duties and check the work of Sheriff's Records/Warrants Assistant II's at the end of each shift.

• Operate and access a variety of computer systems including, but not limited to, the Sheriff's Records Management System, California Law Enforcement Telecommunications System (CLETS), Jail Information Management System, Riverside Judicial Access, document imaging programs, and the Cal-Photo System.

• Enter, update, confirm, and handle all aspects of criminal, civil, juvenile, and protective custody warrants issued by the courts in Riverside County.

• Act as the 24-hour contact for Riverside County regarding the restraining order system in CLETS.

• Perform entries into CLETS.

• Operate office equipment including computer, microfilm, teletype units; maintain and update files, receive, retrieve, and update data.

• Process, prepare, and maintain a variety of records and documents; prepare, sort, file, type, and proofread a variety of materials and compose correspondence.

• Receive money and issue receipts for reports, respond to inquiries from law enforcement agencies and the general public regarding background checks, reports, criminal history, and a variety of other issues.

• Prepare official correspondence and reports.

• Verify computer entries to ensure that they correspond with hard copy document information.

• Fingerprint members of the public for criminal history record checks using inked-print and digital methods (e.g. LiveScan).

MINIMUM QUALIFICATIONS

OPTION I

Experience: One year of experience as a Sheriff Records/Warrants Assistant II with Riverside County.

OPTION II

Experience:Three years of clerical experience within a governmental law enforcement agency which involved maintenance of specialized law enforcement records.

Knowledge of: Applicable laws, regulations, codes and department policies and procedures related to preparation, revision, and processing of legal documents; operation of complex computerized criminal information systems; general operation of the county correctional system and its interface with other components of the criminal justice system; statistical and fiscal recordkeeping principles; laws, rules, and regulations pertaining to law enforcement records; the application of the Public Records Act.

Ability to: Understand and apply laws, codes, regulations, rules, and departmental policies and procedures in processing law enforcement records; release confidential information to the appropriate person; operate a variety of complex automated criminal information software systems; communicate effectively with department staff, other agencies, and the public; perform difficult and specialized clerical tasks which involves considerable detail under stressful conditions; meet departmental production and accuracy standards; perform highly complex clerical processing duties; act as a lead worker over lower level staff; proof and correct copy into acceptable final form; train staff and identify training requirements; make important decisions quickly, under stressful conditions.

OTHER REQUIREMENTS:

License/Certificate: Possession, and maintenance throughout employment, of a valid California Driver's License.

Must obtain California Law Enforcement Telecommunications System (CLETS) certification within six months of employment.

Testing information: Minimally qualified candidates will be required to pass an assessment in order to be considered for this position. It is important that the instructions provided in the email are followed exactly.

Prior to appointment, must pass a background check, which includes a polygraph.

ENVIRONMENTAL CONDITIONS:

The incumbents will be working in a general office environment which may require standing, sitting, talking, and listening for prolonged periods of time. Also, may be required to work mandatory overtime, rotating shifts, and holidays, and may work 10 or 12-hour shifts.

SUPPLEMENTAL INFORMATION

Veteran's Preference

The County has a Veteran's Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy here .

Reasonable Accommodations

The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: http://dao.rc-hr.com/ .

What's Next?

This recruitment is open to all applicants. Applicants who are current County of Riverside employees and/or current employees of the Sheriff's Office may be considered before other applicants depending on the volume of applications received.

Qualified applicants may be considered for future vacancies throughout the County. Based on the number of applications received, this posting may close without notice.

For more information regarding the position, please contact the recruiter Ulysses Gerardo at (951) 955-5772 or via email at ugerardo@rivco.org.

GENERAL APPLICATION INFORMATION:

Please read and follow any special application instructions on this posting. Click the 'Apply' link located on this page to submit your application. For instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com . A pre-employment physical examination and background check may be required.

MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.

Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).

• 
  Tier I (Classic Member - Formula 3% @ 60): Applicable to current and former County of Riverside local miscellaneous employees hired prior to 08/24/2012 and did not withdraw CalPERS contributions. The employee contribution is eight (8%) percent.


• 
  Tier II (Classic Member - Formula 2% @ 60): Applicable to local miscellaneous employees 1) hired after 08/23/2012 through 12/31/2012; 2) Previously employed with another CalPERS contracting public agency or a reciprocal retirement system, with a break in service of less than six months between the separation date with the previous employer and the appointment date with the County of Riverside. The employee contribution is seven (7%) percent.


• 
  Tier III (PEPRA New Member - Formula 2% @ 62): Applicable to CalPERS local miscellaneous new members hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. Effective July 1, 2023 employee contributions are 7.25% and will increase to 7.75% effective July 1, 2024.
  

A new member is defined as any of the following:

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.

A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.

A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.

Note:

This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.

VACATION ACCRUAL (Bi-Weekly Accrual):

0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)

Maximum Vacation leave accumulation is 480 hours.

SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.

HOLIDAYS: Normally 12 paid holidays per year

BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)

BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.

DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.

POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.

OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.

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