Job Description:

The Basic Sciences Shared Administration serves the departments of Biochemistry & Physiology, Cell Biology, and Microbiology & Immunology. The BSA Grants Team currently manages 150 active grants in addition to providing pre-award support for their assigned faculty members. We are looking for a knowledgeable individual who is great with people and can provide a high quality of service.

Duties:

• Under general supervision, provides administrative support to a state or national level sponsored grant or contract program by coordinating the program activities, attending meetings, preparing reports, recruiting for the program, analyzing data, prioritizing tasks, preparing grants, distributing information, and performing accounting duties for the program.


• Coordinates various aspects of the grant/contract program to include but not limited to meetings, sponsorship, recruitment, and services.


• Attends meetings and may act as the facilitator. 


• Prepares numerous reports on status of the grant or contract, resources needed, and future goals.


• Recruits members for committees and assistance with the program.


• Performs analyses to determine needed services, funds, and volunteers.


• Prioritizes duties from needs assessment data or other resources.


• Makes adjustments in order to meet goals.


• Assists in the preparation of grants or contracts and ensures accuracy.


• Collaborates with the Office of Research Administration, Principal Investigators, and other personnel.


• Distributes information to staff and others.


• Answers questions about the grant or contract and the progress of the grant/contract.


• Prepares the grant/contract budget.


• Reconciles accounts, purchases with ProCard, and enters and approves vouchers.


• Responsible for appropriating funds for salaries and other grant/contract expenses. 


• May assist with supervising support personnel including other exempt employees including Program or Project Coordinators.


• Assists with selecting, training, delegating tasks, and conducting performance appraisals.


• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree AND:

• 48 months experience coordinating a large grant or contract program or project.

Equivalent/Substitution: Will accept 48 months experience in lieu of a Bachelor's degree for a total of 96 months experience.

Skills:

• Advanced working knowledge of databases and electronic tools related to funding opportunity dissemination (e.g. Community of Science).


• Proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)


• Advanced working knowledge of pre-award grant submission process and federal application requirements.


• Advanced organization skills.


• Ability to communicate verbally and in writing.


• Ability to perform multitasks and handle stressful situations.

Advertised Physical Requirements:

• 
  Physical: Must be able to work in sitting position, use computer and answer telephone.


• 
  Environmental: Standard Office Work Environment.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

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