Job Description:

Development Coordinator

The University of Pittsburgh's Division of Philanthropic & Alumni Engagement (PAE) cultivates relationships with contributors, alumni, and other constituents on behalf of the University of Pittsburgh and UPMC, generating support for teaching, research, and care. See PAE's site for more details: pae.pitt.edu.

PAE is seeking a Development Coordinator to join a progressive team within our UPMC Hillman Cancer Center Development Department. Reporting to the office manager at UPMC Hillman Cancer Center (an NCI-designated Comprehensive Cancer Care Center), the Development Coordinator will support the overall needs of the UPMC Hillman office of development, providing direct support to the Executive Director of Development, frontline fundraising staff, office manager, and other staff relative to a comprehensive development program with a focus on major gifts. The incumbent must facilitate program information across several entities exhibiting professionalism and confidentiality at all times. This position serves as the first point of contact for both internal and external constituents.

Superior organizational expertise while coordinating multiple projects that require meticulous attention to detail is essential. Minimum typing speed of 55-60 wpm, with strong writing and proofreading skills, and experience with various computer software packages, particularly: Microsoft Office, Outlook and various internet and cloud applications is required. Experience with CRM software (such as Salesforce, Affinaquest, Raiser’s Edge, etc.) experience preferred.

Ability to collaborate with all department staff members is essential. The ideal candidate will be self-motivated, dependable, and work with autonomy to solve problems. Professionalism dealing with confidential information is vital.

As the first contact with visitors and telephone requests, the candidate must possess highly developed customer service, interpersonal, and communication skills including positive telephone etiquette which will have a measurable impact upon the mission of the office.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

• Answers phone, takes messages, and transfers callers; provides general information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
• Performs administrative support activities and department specific technical or operations duties for assigned project with some support from others; serves as liaison between internal and external stakeholders.
• Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, and high-level correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
• Makes purchases, collects payments, and verifies billing information; interacts with vendors on quotes and invoicing.
• Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data entry.

Physical Effort

Mostly sedentary.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Hiring Range: $17.74-$22.17 per hour

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Not Applicable

PI241191159

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