Position Title: Development Assistant, Athletics, Faculty of Arts and Sciences
Req ID: 65822BR
School or Unit: Alumni Affairs and Development
Description: Job Summary
Alumni Affairs and Development (AA&D)
Alumni Affairs and Development is a dedicated team supporting Harvard's advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas.
Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work.
AA&D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP).
The Development Assistant is an integral member of the Faculty of Arts and Sciences (FAS) development team. This full-time non-exempt position supports the Athletics Development program, specifically the Director and Assistant Director of Development to advance the philanthropic mission of the Faculty of Arts and Sciences.
Position Description
The list below covers the most significant responsibilities of the position. However, it does not exclude other duties, the inclusion of which would be in conformity with the level of the position.
Enters data into the alumni/donor database consistently and in a timely manner to track prospect movement, volunteer activity, communication, event attendance, etc. Collaborates with the Operations team as needed.
Maintains various tracking reports to assure accurate and current information on gift and donor totals, solicitation status, prospects, and volunteer participation. Produces reports and lists using the Advance and Qlik databases.
Provides information to constituents, including the 24 volunteer Friends Groups, upon request and as appropriate in consultation with the Athletics Development team; responds to volunteer and donor questions concerning Friends Group solicitations, data requests, and gift processing.
Supports the Athletics program work with volunteer leaders on plans and activities to achieve the Athletics Development team and Friends Groups goals. Helps organize conference calls, prepares reports and materials for staff and volunteers, and staffs events/committee meetings (in person and virtual) as needed.
May help facilitate communications to various FAS constituents and stakeholders from the officer and/or volunteer leaders to the broader community.
Cultivates favorable relationships and works closely throughout the year with alumni, volunteers, and/or parents, as well as with colleagues across Alumni Affairs and Development and Harvard Athletics to help accomplish annual goals - including but not limited to Harvard Athletics, Principal and Major Gifts, Gift Planning, Alumni and Donor Services, Communications, Events, Operations, Prospect Management and Research, and the Harvard Alumni Association.
Organizes, compiles, and helps create all necessary meeting and solicitation materials for internal meetings and external volunteer/donor meetings.
Provides support to all aspects of the fundraisers prospect management process including (but not limited to) drafting prospect outreach, data gathering and maintenance, scheduling, meeting preparation and follow-up on action items.
Develops and prepares necessary meeting and solicitation materials prior to prospect and/or volunteer meetings and is responsible for supporting post meeting follow-up, including submitting contact/visit reports.
Handles travel and expense reports; schedules meetings and maintains calendars; drafts letters, emails, memos, and reports; and performs other administrative responsibilities as needed.
Partners with gift officers to write high quality donor briefings for meetings with the President, Deans, Provost, Faculty, and other staff.
May be asked to provide additional support for the broader FAS Development team during times of peak activity or staff transition. Works closely with other members of the Donor Development support team to advance the goals of the department.
Serves as a resource for policies, protocols, and procedures.
Participates in various team and staff meetings throughout the year and is an engaged member of the team.
Provides other job-related duties as required.
Basic Qualifications
1-2 years of related experience, education beyond high school may count toward experience.
Strong knowledge of Microsoft Office software
Strong writing skills and attention to detail
Available to work additional evening/weekend hours if necessary.
Additional Qualifications and Skills
The successful candidate will be highly organized and able to work independently.
They should be mission driven, have attention to detail, strong organizational ability, and robust communications skills.
Additional Information
This position requires a 3 month orientation and review period.
Please include a cover letter with your application.
To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.
Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.
COVID 19 Vaccination Information: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
LinkedIn Recruiter Tag (for internal use only)
#LI-JP1
Department Office Location: USA - MA - Cambridge
Job Code: 403033 Staff Assistant III
Job Function: Alumni Affairs and Development, General Administration
Work Format: Hybrid (partially on-site, partially remote)
Sub Unit: ------------
Salary Grade: 053
Department: Alumni Affairs and Development
Union: 55 - Hvd Union Cler & Tech Workers
Time Status: Full-time
Pre-Employment Screening: Identity
Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
