Research Program Manager - Information Trust Institute at University of Illinois

Posted in Other 3 days ago.

Location: Urbana, Illinois

Job Description:

Research Program Manager
Information Trust Institute
The Grainger College of Engineering
University of Illinois at Urbana-Champaign

The Information Trust Institute at the University of Illinois at Urbana-Champaign seeks applicants for Research Program Manager. The Information Trust Institute (ITI) is a world-leading institution with a focus on creating more trustworthy critical infrastructure. It has been a central part of over $200M of innovation in cyber-physical research over the past decade and continues to advance the state of understanding in this field. Beyond academic publication, ITI researchers work on putting their solutions into practice and working to get them deployed in the real world.

The Research Program Manager will work closely with ITI leadership and staff to support research and program management activities that require a high level of detailed program management, communication, and organization skills. Responsible for planning, overseeing, resourcing, supporting and leading multiple projects from ideation through timely completion. This role requires continuous interaction with a range of internal and external stakeholders occurring throughout a process that demands simultaneous management of various moving parts while also balancing disparate interests and priorities all to ensure identified objectives are met and specific deliverables are completed timely and on budget. In concert with the above, this role will create, maintain, and make available status reports as needed to communicate ongoing progress and metrics through use of available tools and programs while assessing efficiency and effectiveness of workflow.

Duties and Responsibilities:

Program Management
• Manage day-to-day operations for assigned research projects, including execution of short and long term goals that maximize timely deliverables.
• Monitor and respond to action items and stakeholder requests to ensure appropriate progress while coordinating with research teams and ITI leadership.
• Schedule, facilitate, and attend meetings, including finalizing agendas and communicating and coordinating deliverables.
• Assist in development of project plans to monitor and track progress of varying projects.
• Participate in establishing goals, maintaining timelines, and ensuring resources are directed efficiently toward achieving objectives.
• Draft and publish progress reports and project status reviews with project stakeholders for assigned projects.
• Maintain and organize project documents, records, data, and archives.
• Utilize tracking, analysis, assessment tools, or other resources to evaluate effectiveness of processes, programs, and activities associated with assigned projects.
• Support program office and planning activities such as development of program plans, development of statements of work and basic ordering agreement task orders.
• Support assigned education and training programs for new and existing initiatives.
• Track and report on fund expenditures for projects being managed.
• Track progress of program deliverables, tasks, and milestone achievement to meet program deadlines and to ensure efficiency and success, including budgets, resourcing and workflow.
• Serve as a liaison between project staff and other stakeholders, including those at other institutions, to facilitate the accomplishments of goals, objectives and milestones for projects.
• Communicate changes to the project scope, project schedule and project costs using appropriate verification techniques.
• Collaborate with and support other program managers and senior program managers as needed to meet the overall needs of ITI and CIRI.
• Report and escalate to management as needed to address program risk management.
• Perform other program and project management tasks as needed.

Client and Communication Management
• Support Communication efforts and drive communication management via written or verbal communication of project goals, project status, issues, actions, and risks to internal and external stakeholders.
• Communicate with funding sponsors, industrial advisory board members, research faculty, students, and staff as needed to support active research and program management.
• Assist with identifying, promoting, supporting industry collaboration and mutually beneficial strategic partnerships and opportunities.
• Respond to sponsor contacts as needed to meet program objectives.
• Assist with event management and coordination activities in support of sponsor programs.

Business and Educational Program Management
• Assist with the creation and support of educational and business activities.
• Identify best practices or changes that facilitate improvement in meeting objectives and outcomes.
• Ensure business and educational programs operate in alignment with sponsor requirements.
New Opportunity Identification
• Proactively review federal sponsor opportunities and postings, identify and track appropriate fits and communicate and track progress toward response compliance.
• Assist with business office coordination in support of opportunity response activities.
• Track ITI and CIRI engagement activities.
• Provide updates to leadership and staff on pursued and active opportunities.
• Document ITI activities related to sponsor engagement efforts.
• Provide support for responses to grant opportunities and other funding source submissions.

Other Duties as Assigned
• Perform other related duties as assigned.

Minimum Qualifications:

• Bachelor's degree
• Four (4) years (48 months) of work experience in professional program management and/or project management.
• Demonstrated experience coordinating projects within a business, academic, research, or government environment.
• Experience working with sponsor-facing, client-facing or internal stakeholder communication environments.
• Experience working on multiple projects with deadlines and deliverable requirements.

Preferred Qualifications:

• Master's degree
• Experience working as a research program manager or other related project management role.
• Experience with Higher Education and or State Government operations, processes and protocols.
• Working in a role with responsibility for project outcomes and success.
• Experience using one or more project or program management tools or software programs.
• Project Management Professional (PMP). Certified Associate in Project Management (CAPM), Program Management Professional (PgMP), or Portfolio Management Professional (PfMP), or other relevant project management certification.
• Experience with relevant technical concepts or managing projects with technical content or subject matter focus.

Knowledge, Skills and Abilities:

• Excellent communication, organizational, analytical and problem-solving skills. Ability to be self-motivated, exercise good judgment, and prioritize
• Ability to analyze information, evaluate results, and problem solve
• Ability to work directly with researchers, government representatives, industry representatives, publishers, vendors, and others in this area
• Skills in oral and written communication. Ability to work independently and see projects through to completion
• Project management and organizational skills
• Ability to work and travel outside of typical hours of a standard work hours as needed


This is a full-time Civil Service Program Coordinator position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The minimum salary is $60,000, commensurate with experience and qualifications. This position is primarily on-site, with the potential to do some hybrid work as needed. Work authorization is not available for this position.


Applications must be received by 6:00 pm (CST) on June 11, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Kelsey Krok at For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing

Requisition ID: 1024343
Job Category: Administrative
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