Assistant Registrar at University of Illinois

Posted in Other 3 days ago.

Location: Urbana, Illinois

Job Description:

Assistant Registrar

Office of the Registrar

The Office of the Registrar is now accepting applications for an Assistant Registrar to support the daily operations within the Office of the Registrar and campus academic units that require integration with the Student Information System and other supporting databases and systems across campus.

Duties & Responsibilities:

Systems management

  • Analyze, evaluate, and make recommendations to improve business processes within the Office of the Registrar.

  • Support end users across campus in analyzing and improving complex business processes.

  • Lead projects from requirements definition through deployment, identifying schedules, scopes, budget estimates, and implementation plans, including risk mitigation

  • Trouble-shoot various computer applications that support campus academic operations, including the proper function and transfer of data.

  • Analyze, test, and implement system upgrades to various student applications and determine how any change will impact downstream processes, employee training, and reporting.

  • Collaborate with functional units within Enrollment Management to share best practices with systems implementation and provide an understanding of academic processes.

  • Examine and test new systems features as directed by the Associate Registrar.

  • Ensure systems are in compliance with campus policies.

  • Assist with production of the Registrar operations calendar and work with units to schedule the system jobs that support the work of campus in a timely manner.

  • Supervise the process for system access and security.

Data reporting and analysis

  • Assist with the development of data reports and/or reporting tools dependent on system data.

  • Write queries and analyze to isolate systems issues. Track systems issues toward their resolution.

  • Respond to data requests from campus units.

  • Supervise, train, and evaluate the Degree Audit System Specialist and the Application Integration Specialist.

  • Other duties as assigned.

Minimum Qualifications:

  • High school diploma or equivalent.

  • Any one or any combination totaling two (2) years (24 months) from the following categories:

    • College coursework which includes Information Technology (IT), IT Management, Programming, IT systems, or a closely related discipline, as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months); Associate's Degree (60 semester hours) equals eighteen months (18 months); 90 semester hours equals two (2) years (24 months); Bachelor's Degree (120 semester hours) equals three (3) years (36 months).

    • Work experience in IT-related functions, such as hardware/software support, programming, network design, network engineering, IT systems integration, or closely related field.

  • Demonstrated experience working with information systems.

Preferred Qualifications:

  • Bachelor's degree.

  • Demonstrated experience focusing on business analyst/implementation roles and/or project management functions.

  • Demonstrated experience managing complex projects.

  • Demonstrated experience evaluating and improving complex business processes.

  • Demonstrated experience working with student information systems.

  • Two or more years of experience working in a higher education setting.

  • Experience with relational databases, data analysis, and developing queries using SQL or a report- writing tool.

  • Supervisory experience.

Knowledge, Skills, and Abilities:

  • Demonstrated ability to effectively interact with diverse populations, including students, faculty, staff, alumni, and administrators.
  • Demonstrated ability to develop and execute detailed processes and procedures.
  • General knowledge of higher education processes and policy.
  • Knowledge of FERPA.

Appointment Information:

This is a 100% full-time Civil Service 5031 - Information Technology Technical Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. Minimum salary for this position is $75,000.00. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements.

For more information on Civil Service classifications, please visit the SUCSS web site at .

Application Procedures & Deadline Information:

Applications must be received by 6:00 pm (Central Time) on May 30, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Application materials should include a cover letter, a current resume, and at least three references, including contact information.

Work authorization sponsorship is not available for this position.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jen Cochrane at For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing .

Requisition ID: 1024590
Job Category: Technical
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