WeldFit is looking for an Accounts Payable Specialist responsible for performing assigned clerical and accounting duties in an efficient and professional manner. The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.
Responsibilities
Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed
Provides administrative support for special projects to include research, compiling data and preparation of summary reports based on results
Opens and distributes incoming mail on a daily basis
Supports accounting manager in completing basic bookkeeping and accounting tasks
Prepare statements, invoices and vouchers
Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached
Examines records of amounts due and makes sure invoices are paid according to terms and discounts taken
Processing invoices for verification, expense coding, and drafting of payment checks or vouchers
Supplies regular or written reports
Suggests improvements in processes to increase effectiveness of unit
Oversees accounts payable recordkeeping. Invoices and calculation of discounts. Ensures expense coding, voucher preparation, and check issuance are accomplished accurately and timely
Produces various reports for management including accounts payable register
Verification of correct costs, quantities, & management approvals for vendor invoices
Match backup documents and enter with correct GL code
Vendor inquires communications - via telephone/email
Print A/P checks for invoices approved by Accounting Manager (submit to bank via Positive Pay)
Reconcile unbilled receiving includes requesting invoices from vendors
Reconcile credit card statements, prepare payment by due date
Enter approved employee expense reports
Reconcile monthly health insurance bills
Process vendor credit applications, enter new vendors in accounting software (collect/maintain W-9s)
Expense analysis (review month-to-month)
Budget vs. Actual (review)
Qualifications/Education Requirements
High school diploma or equivalent.
Minimum 3 years in accounting or related field.
Familiarity with accounting programs and software.
Required Skills:
Strong organizational, analytical and recording skills.
