Position Details Req ID:req17716 Position Title: SENIOR ACADEMIC ASSISTANT Position Type:Staff Full-Time Position Number:632606 OSU Campus:OSU INSTITUTE OF TECHNOLOGY Department:Provost & Academic Affairs
Location Address: Okmulgee, Oklahoma United States Hiring Supervisor: Hiring Range: (Contingent upon available funding):14.49 - 17.50, Hourly Work Schedule:M-F 7:30a to 4:30p Faculty Appt Period: Job Summary:GENERAL SUMMARY: Provides general administration for the Officeof the Provost and Academic Affairs, including clerical support and secretarialservices, scheduling, communications, document production and organization,travel coordination, inventory, personnel record management, and purchasing. Thisposition provides student-centric focus on advising, retention, and graduation.
PRINCIPALDUTIES AND RESPONSIBILITIES:
Supports and coordinates an array of Academic Affairs initiatives and activities (e.g., selection of Graduate Student Respondents and Regents Distinguished Teaching Award recipients and other teaching excellence awards, and processing of academic appeals, exception requests, etc.).
Assists in the development and maintenance of memoranda of understanding, transfer agreements, and prior learning assessments.
Provides support for all academic advisors and advises students in the AAS in Applied Technology degree program.
Assists in the development and implementation of processes that ensure and document compliance with institutional and state policy and institutional accreditation requirements (e.g., maintenance of the federal complaint log, class schedule audits, collection and storage of evidence files, website maintenance, etc.).
Effectively utilizes data to assess student success, identify opportunities for growth, and measure the impact of student success initiatives.
Develops, proofreads, and revises correspondence, reports, and other materials for a broad array of internal and external audiences; reviews outgoing materials for accuracy and completeness.
Maintains and updates Academic Affairs related webpages.
Stays abreast of policies and guidelines impacting higher education and students.
Maintains personnel-related documentation (e.g., leave requests, leave reports, contracts, etc.) for the office.
Performs all other duties as assigned.
Special Instructions to ApplicantsPlease upload cover letter, resume and list of references for full consideration. Education & Experience Position Qualifications:To perform this job successfully, an individual must be able to fulfill each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum Qualifications:
Associate's degree in Business, Office Information Systems or a related discipline from an accredited college or university required; other combinations of relevant experience and education may be considered in lieu of degree.
Two years of administrative support work experience; other combinations of relevant training and experience may be considered.
Evidences a history of demonstrating ethical and professional behavior.
Highly proficient with common office technologies.
Ability to produce well-written, error-free correspondences and documentation.
Willingness to pursue, and ability to quickly acquire, skills and knowledge pertinent emergent needs.
Ability to recognize, analyze and constructively resolve issues.
Positive, professional demeanor and appearance.
Ability to establish and maintain effective working relationships with diverse internal and external stakeholders.
Strong self-initiative and capacity to work independently.
Adaptive to the changing needs of the Office of the Provost and Academic Affairs and its constituencies.
Ability to handle sensitive situations and information.
Robust listening and customer service skills.
Superior oral and written communication skills.
Ability to select and utilize modes of communication appropriate to tasks.
Valid Oklahoma driver's license will be required if the position functions necessitate the use of a personal or university vehicle in order to conduct university business.
Ability to work some evenings and weekends.
Normal office physical environment; ability to lift up to 25 pounds.
Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
