Job Description:

DESCRIPTION

The Administrative Assistant I will serve as part of the North Carolina Construction Services Team assigned to the Greensboro operations with the workplace being at 200 Centreport Drive, Greensboro NC.

The Administrative Assistant will perform various clerical duties which will include fleet tracking, tracking and logging fleet mileage, tracking training classes for construction services staff, keep inventory of construction field supplies, typing, filing, copying, time sheet receiving and distribution, letter drafting, and mainly assisting Greensboro's Office Services Manager.

Other job duties include but are not limited to:

• Support team with day-day to administration
• Track action items, follow-up needs, and upcoming milestones/deliverables
• Reads and follows up with incoming emails from field staff
• Coordinate and arrange meetings
• Resolving customer/client issues.
• Record and transcribe summaries of meetings
• Review of agreements, scope, items, compile pertinent responsibilities to track
• Assist in printing and documentation
• Maintain confidentiality of sensitive documentation
• Prepare ad-hoc templates, reports for the project as required
• Organize and maintain file system, file correspondence and other records
• Keep the project team updated on new document versions and how to obtain access
• Assist the project manager to prepare status reports and invoices
• Assist team in client interface and provide information to project client as per directive from project manager, and other duties as assigned
• May need to assist our staff in the field
• May need to take professional photos of construction projects
• This position is physically based in the office ( Not Remote)

PROFESSIONAL REQUIREMENTS

• GED or High School diploma
• 0-2+ years of related experience
• Can work independently without much guidance
• Very detail oriented as well as organized, and multitasker
• Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels
• Productively and efficiently with time management
• Positive attitude toward continuous process improvement
• Proficiency with spreadsheets, Microsoft Windows and Office and working with Adobe/Blue Beam preferred
• Understanding of construction projects, document control systems, and general accounting a plus, but not required
• Knowledge in state government related personnel policies, procedures and programs.
• Experience with NCDOT, municipalities, airports, and commercial clients a plus

COMPENSATION The approximate compensation range for this position is $20.52 to $30.16. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skillset, and physical work location.Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world's most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.

Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.The Administrative Assistant I will serve as part of the North Carolina Construction Services Team assigned to the Greensboro operations with the workplace being at 200 Centreport Drive, Greensboro NC.The Administrative Assistant will perform various clerical duties which will include fleet tracking, tracking and logging fleet mileage, tracking training classes for construction services staff, keep inventory of construction field supplies, typing, filing, copying, time sheet receiving and distribution, letter drafting, and mainly assisting Greensboro's Office Services Manager.

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