Job Description:
Overview
Responsible for overall and daily management of parts department operations and staff.
Responsibilities
- Oversee the daily operations of the parts department.
- Assure adequate manpower and supplies are available to complete work assignments.
- Resolve issues regarding parts or manpower shortage.
- Manage all parts department functions including sales, inventory control, shipping, receiving, cycle counting, and recordkeeping.
- Ensure effective part warehouse processing, flow, and strategy.
- Develop and manage annual departmental budget.
- Monitor progress towards budgeted goals and implement cost controls or reductions as necessary.
- Monitor gross profit levels.
- Review and utilize P&L statements.
- Assess departmental performance regarding quality of service and customer satisfaction.
- Follow up on escalated customer service concerns or complaints and ensure satisfactory resolution.
- Maintain a clean and safe work environment.
- Ensure proper safety training and standards are in place, and that safety policies and procedures are followed.
- Identify need for and implement process improvements.
- Develop marketing plans with sales and marketing departments to develop and increase parts department business.
- Contact customers to generate additional business.
- Plan and direct complete physical inventory annually.
- Establish work standards and evaluate parts department staff's performance.
- Identify, address, and implement employee development and training opportunities.
- Hire, counsel, and discharge parts department staff as necessary.
Qualifications
- Ability to organize and direct oneself and effectively supervise others.
- Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
- Possessing the trait of being organized or following a systematic method of performing a task.
- Ability to convince a group of people to work toward a goal.
- Ability to utilize the available time to organize and complete work within given deadlines.
- Ability to communicate in writing clearly and concisely.
- Ability to find a solution for or to deal proactively with work-related problems.
- Ability to comprehend complex technical topics and specialized information.
- Ability to communicate effectively with others using the spoken word.
- Ability to take care of the customers’ needs while following company procedures.
- Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
Education/Experience:
- High School Diploma or General Education Degree (GED) required, and four to ten years related experience.
- Associates or Bachelor's Degree strongly preferred.
- Some college strongly preferred. Prior experience in a parts department required.
- Prior experience in a customer service department required.
- Strong technical product knowledge required.
- Prior managerial experience required.
- Prior sales experience (retail and wholesale) required.
Computer Skills: Proficient in Microsoft Office applications (Word, Excel, Outlook).
