Our Client's Austin office seeks a Legal Secretary to provide high-level, administrative support to attorneys in multiple practice sections; Corporate, Intellectual Property, and Litigation, including secretarial team coverage and backup support.
Primary Responsibilities
Candidate will effectively support attorneys in preparing for depositions, arbitrations, mediations, and trials.
Provides administrative support to assigned legal team by ensuring the organization of workflow, files, and recordkeeping, including preparation of timesheets and client bills, expense reports, and the processing of incoming and outgoing mail and overnight deliveries.
Strong technical skills needed to prepare and edit legal documents and handle filings with proficiency.
Assists in organizing work schedule by maintaining calendar, scheduling appointments and coordinating travel arrangements.
Ability to perform a variety of executive administrative duties such as calendar management, coordinating meetings, answering phones and emails, following up and keeping track of tasks and projects, arranging travel, opening new matters, typing correspondence, proofreading documents, pleadings, and briefs, inputting attorneys' time, prepare expense reports, assist with business development activities, etc.
Top-notch communication skills, poise, and professionalism vital for interaction with clients and various levels of legal staff.
Keen eye for detail is essential.
Seeking a proactive, resourceful legal secretary to help identify potential issues and ensure the IP litigation team is well-prepared to provide unmatched client service.
Ideal candidate will be a contributing team member who can manage multiple projects and priorities.
Meeting filing deadlines and being aware of the procedures for same (as applicable).
Proactively supports Firm-wide client service initiatives. Provides quality service to internal departments and external parties by interacting professionally and displaying a "can do" attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, and greeting visitors; coordinating attorney, client, or other inquiries in the absence of the attorney.
Must be available to work overtime as needed.
Performing other administrative duties as assigned
Qualifications:
Successful candidate will have 5+ years of legal secretarial experience with a solid understanding of litigation.
Advanced-level computer skills required including proficiency in MS Office and Adobe Acrobat.
Knowledge in NetDocs, Intapp Time, and Chrome River a plus.
Bachelor's degree preferred.
Ability to multi-task to meet the demands of a fast-paced work environment and multiple priorities.
Ability to work cohesively in a team environment.
Excellent organizational, communication and interpersonal skills.
Professional, upbeat, energetic, proactive, dependable, and takes pride in work.
Proficiency in spelling, grammar, proofreading and writing skills, attention to detail and accuracy.
Ability to handle confidential and sensitive information with the appropriate discretion.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
