We believe every person deserves to age well. That’s why we’re on a path to improve the lives of 40 million older adults by 2030. Come join an awesome team and learn about the work we do, the people we serve, and why equitable aging matters now more than ever. At NCOA, we represent the interests of the aging population across the nation, while striving to live out our core values of equity, excellence, and innovation. This is meaningful work where we put “people first” and our employees can learn and grow, where work/life balance is prioritized, and have a flexible hybrid work schedule while being part of a dynamic, collaborative team.
We are interested in growing our team with passionate, committed, and innovative individuals. The Grants Financial Manager will join NCOA at a time of dynamic growth.
POSITION SUMMARY
The Grants Financial Manager has primary day-to-day responsibility for financial management and oversight of all federal and private restricted grants. This includes developing and revising grant budgets, preparing and submitting financial reports, analyzing allocable expenses and formulating projections, and ensuring compliance with all funder requirements and policies. The Grants Financial Manager will also collaborate closely with the CFO and Controller on the development of appropriate policies and systems to manage grant activity and reporting and will help ensure integrity of all financial transactions and reporting in the context of grant awards.
Positions at this level typically report to a senior director and/or executive team member and require advanced knowledge and experience as well as strong management capabilities. Incumbents are required to exercise latitude and independent judgement within their scope of work and usually require minimal oversight. Incumbents generally have five or more years of experience in their discipline and a bachelor’s degree or the equivalent, as well as substantive experience at this level.
KEY RESPONSIBILITIES
Oversee and monitor the complete life cycle of government and private foundation grants, including but not limited to managing grant reporting deadlines, monitoring the budget and spending status of all grants, and ensuring requirements for monitoring and financial reporting are met for all federally funded grant programs as required by 2 CFR Part 200.
Work in conjunction with staff project leaders to understand and meet the terms of all funding agreements.
Prepare and manage grant budgets and initiate requests and provide information for budget revisions or amendment requests.
Prepare, complete, ensure accuracy and submit all financial and close out reports for grants.
Review financial transactions allocated to grant awards to ensure reasonableness, consistent treatment, and availability of funds. Analyze and monitor projects’ fund and cash balances to keep project team informed of status.
Draw down federal funds as appropriate for grant awards and prepares invoices as scheduled for private grant awards.
In collaboration with the CFO and Controller, determine financial charges that are allocable to grant awards. Ensure correct allocation of salaries charged to projects.
Generate data visualizations and projections to facilitate project management and decision-making regarding resource allocation and timelines for project completion.
Document and track matching costs where required, including in-kind service provision.
Monitor compliance with federal regulations and spending of sub contractual agencies to ensure adherence to policies, procedures and reporting requirements. Review subcontracted agencies’ financial reports and oversee and track payments to subcontracted agencies.
Assist with the development of an annual indirect cost rate proposal for federal funder approval. Once established, reconcile monthly organization indirect cost rate.
Other responsibilities as assigned.
PROFESSIONAL EXPERIENCE/QUALIFICATIONS
Bachelor’s degree in accounting or finance and five (5) or more years of experience managing grants and nonprofit finances.
Working knowledge of relevant regulations and requirements to meet government and grantee reporting and compliance requirements including Code of Federal Regulations/ OMB Uniform Guidance. Sophisticated nonprofit fund and federal grant accounting knowledge strongly preferred.
Experience in preparing reports for submission to sponsor and/or management, preparing regular budget reports and conducting variance and other financial analysis.
Ability to interpret and apply sponsor, institutional and departmental policies.
Ability to understand, analyze and interpret financial information in various formats (including general ledgers) and complete required reports.
Strong ability to organize workload when faced with competing priorities and to complete work assignments in a timely manner.
Excellent attention to detail and accuracy in work product.
Demonstrated ability to maintain a high level of confidentiality and professionalism.
Excellent interpersonal, communication and organizational skills.
Ability to work independently and collaboratively in a team environment.
Demonstrated skill in providing a high level of service to, and effective relationship-building with, multiple internal and external constituencies.
Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and Teams as well as common desktop/web applications and data management systems is required. Proficiency with accounting software (preferably Deltek Costpoint) is preferred.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasionally required to sit.
Occasionally required to walk.
Occasionally required to reach with hands and arms.
Occasionally required to talk or hear.
Occasionally required to bend, lift, or climb stairs.
Occasionally required to lift light weights (less than 25 pounds).
WORK ENVIRONMENT
The noise level in the work environment is usually moderate.
SELECTION PROCESS
We only accept applications that follow the electronic process. No phone calls please. This position is subject to background screening. Qualified applicants should submit a cover letter with salary requirements and resume to the Grants Financial Manager job posting:
