As an Office Co-Ordinator, you will be the first point of contact for visitors, clients, and team members. Your exceptional organisational skills and attention to detail will contribute to the overall efficiency of our office. You will make a difference by providing outstanding administrative support and maintaining a welcoming atmosphere.
Responsibilities
Reporting to the Managing Director and Quality Manager, your key responsibilities include:
Client relations and hospitality
Welcome visitors: Greet guests with warmth and professionalism, ensuring they feel welcome and are signed in properly from the moment they enter our doors.
Phone management: Handle incoming calls, direct enquiries, and manage call flow effectively.
Client visits: Arranging travel, accommodation, and transportation as needed.
Meeting coordination: Order catering for client meetings and team events, schedule meetings and set up meeting rooms.
Administrative support
Admin support: As an integral part of our team, you will provide essential support to each department.
Vendor management: Oversee services provided by external vendors, ensuring timely deliveries and resolving any issues.
Office supplies:Proactively manage office and kitchen supplies, ensuring timely restocking through online resources.
Mail management:Handle incoming and outgoing mail efficiently.
Document management:Scan, save, and organise documents, maintaining accurate records.
Archiving:Assist with archiving and organising files.
Folder organisation:Prepare new folders and maintain electronic and hard copy indexes.
Safety coordination:Support health and safety functions on-site, ensuring compliance with regulations.
Overall, provide general admin support to the site and any other duties as may be required.
