Want to join a mid-sized company that puts people first in support of important customer requirements? NVE is seeking talented individuals to join our team in our mission to partner with the United States government to maximize the value of its facilities. Our employees are critical to our overall success, and our diversity makes us stronger and more creative for the agencies we serve. NVE has been in business for over 20 years and we have a history of outstanding contract performance. With over 330 employees worldwide, growth and innovation in the federal space remains one of our top priorities.
Our lines of business include Integrated Facility Services, Global Security, and Program Support. NVE has developed an excellent reputation with our Federal and Commercial clientele for our technical expertise and commitment to customer satisfaction.
The successful candidate will support region(s) in GSA’s Zone 1, Lease Administration Section (LA Team), Realty Support Branch. The LA Team is responsible for all Lease Administration (LA) for Zone 1 comprised of leases located in the Northeast and Midwest regions of the United States as well as Puerto Rico and Virgin Islands. The primary duties include conducting annual lease file reviews, Government initiated tax initiatives, Lessor initiated taxes, and Change of Ownerships/Novations.
Prior commercial lease experience is not required but the ability to analyze data, problem solve, and communicate effectively are key skills needed to be successful in this role. Attention to detail, strong organizational skills, and experience using the Google Workspace are also important skills for this role.
These services are currently a hybrid of telework and reporting on-site one (1) day a week at the Regional Office Building located at 100 S. Independence Mall W., Philadelphia, PA 19106. It is possible that additional report on-site days may be added in the future with at least 30 days notice although are not expected at this time.
Specific responsibilities include the following:
Lease Administration Support
Performs Annual Operating Cost Escalations/ adjustments to include reviewing files, preparing analysis, processing increase to rental payment timely
Performs Real Estate Tax Escalations/ adjustments to include reviewing files, obtaining all necessary information from Lessor or Taxing Authority, preparing analysis and processing rental increase or withhold timely
Maintains ongoing personal contact with Lessors, Appropriate taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, Regional Legal Counsel, Data Managers, Budget Analysts, & Finance to obtain information and resolve problems
Processes Change of Ownership requests to include obtaining the required documentation and legal approvals, preparing a s Supplemental Lease Agreement, Novation Agreements, etc. and processing the Change in Necessary data systems
Prepares states of lease and estoppels upon request to include researching lease for required information, obtaining necessary Building Manager & Contracting Officer input and legal approval
Performs rental histories and analysis to resolve questions, concerns, or discrepancies that are identified
Monitors expiring leases and initiates lease expiration process to include obtaining all necessary information to initiate a new lease project, prepare an expiring lease letter, sending reminders every 90 days to GSA project contacts and create a physical and electronic project file
Maintains ongoing personal contact with Lessors, Local Taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, Regional Legal Counsel, Data Managers, Budget Analysts, & Finance to obtain information and resolve problems
Responsible for scanning documentation into the GREX Program and resolving all scanning issues or errors as necessary
Reviews Lease files, GREX and REXUS System to verify data and process necessary changes as required by Lease Amendment and/or changes to the necessary systems
Participate in regional or national data clean-up efforts
Performs Quality control on all actions, correct, and resubmit as necessary
Performs QC to insure submitted action passed thru properly to client
Reviews Occupancy Agreement (OA) and notify appropriate person if an error is identified
Performs other duties as necessary in the management of files and the administration of leases
Operating Cost & Tax Escalation/ Adjustment
Performs Annual Operating Cost Escalations/ adjustments to include reviewing files, preparing analysis, processing increase to rental payment timely
Performs Real Estate Tax Escalations/ adjustments to include reviewing files, obtaining all necessary information from Lessor or Taxing Authority, preparing analysis and processing rental increase or withhold timely
Maintains ongoing personal contact with Lessors, Appropriate Taxing Authority, preparing analysis and processing rental increase or withhold timely
Maintains ongoing personal contact with Lessors, Appropriate Taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, regional Legal Counsel, Data Managers, Budget Analysts, & Finance to obtain information and resolve problems
Responsible for scanning documentation into the GREX program and resolving all scanning issues or errors as necessary
Reviews Lease files, GREX and REXUS System to verify data and process changes to the necessary systems
Participates in regional/national data cleanup efforts
Performs quality control (QC) on all actions, correct, and resubmit as necessary
Performs QC to insure submitted action passed thru properly to client
Reviews Occupancy Agreement (OA) and notify appropriate person if an error is identified
Performs other duties as necessary in the management of files and the administration of leases
Change of Ownership/ Novations
Processes Change of Ownership requests to include obtaining the required documentation and legal approvals, preparing a Supplemental Lease Agreement, Novation Agreements, etc. and processing the change in necessary data systems
Performs QC on all actions, correct, and resubmit as necessary
Additional position highlights:
Collaborative and team-oriented environment.
Excellent work life balance.
Position offers a hybrid schedule (1 day in office and 4 days telework).
Promotion from within and opportunities to fill other roles. GSA has hired NVE personnel into direct hire positions which is a great way to get a foot in the door towards the stability of a federal position.
Staff receive recognition and awards for outstanding service.
Qualifications: Minimum of two (2) years' experience supporting program analysis activities, general management and business operations, and/or research on projects. Basic knowledge in finance, accounting, information technology, research and analysis, or other program support fields. Experience in one or more of the following areas" taxes, budgeting, auditing, quality control, research, legal and regulatory compliance, administration and /or other similar management and operational activities.
Education: Bachelor’s degree or equivalent experience (i.e., High School Diploma with an additional 4 years of experience).
This position requires a favorable Government Background investigation to maintain HSPD-12 credentials.
Experience
Required
2 year(s): Two (2) years of analyst or related experience.
Education
Required
Bachelors or better
Licenses & Certifications
Required
Background Investigation
Behaviors
Preferred
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Dedicated: Devoted to a task or purpose with loyalty or integrity
Team Player: Works well as a member of a group
Motivations
Preferred
Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Self-Starter: Inspired to perform without outside help
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
