Job Category: Administration Requisition Number: ISRCC004123 Posted: May 6, 2024 Full-Time Dayton, OH, USA
Apogee is seeking an ExecutiveAdministrative Assistant to work with the Intelligence, Surveillance, Reconnaissance, and Special Operations Forces (ISR & SOF) Directorate located at Wright-Patterson Air Force Base (AFB)
Why work with us?
Apogee Engineering, LLC is a provider of research, engineering, operations, software, cyber, intel, training, technical services, financial and administrative expertise across an array of DOD and Federal Civilian customers. Our company was founded on the commitment of making a positive difference for our customers and our people. Apogee’s culture is infused with integrity and a passion for excellence, which has propelled us into the ranks of an elite small business company. Apogee is known for an unwavering dedication to our client's success, a warm and employee-centric work environment, and an enthusiasm to provide the right solution at the right time.
What you will be doing:
Lead and assist with new hire onboarding and in-processing activities to include new hire briefings, equipment procurement, and security coordination
Assist in a wide range of administrative support services for programs managed by the AFLCMC/WI directorate staff, including the front office group, organizational senior functionals, program and management operations
Support Government requirements for internal/external briefings and reports by assisting with preparation, scheduling and coordination of materials such as slides, viewgraphs, briefing charts and other graphics
Assist with the administration of calendars, creating meetings, conference room reservations and conference room configuration
Establish and maintain official file plans with the use of Air Force Records Information Management System (AFRIMS)
Provide assistance during briefings to include compiling and preparing briefings and reports
Monitor office supplies and assist with supply lists
Provide administrative support to various functional areas including human resources and input information into various management systems such as Resource Management Information System (RMIS) and Defense Travel System (DTS)
Support the development, editing and production of reports and presentation materials for internal/external customers consistent with Government required formats
Support the development, editing and production of reports and presentation materials for internal/external customers consistent with Government required formats
Assist in reviewing the content of the directorate electronic workflow mailbox
Assist with compiling and integrating data from the Senior Officer Communication and Coordination Electronic Resource (SOCCER) tool or equivalent suspense system into the directorate’s SharePoint suspense task tracking system
Assist in servicing the Directorate for all incoming/outgoing mail and overnight/express mail package deliveries
Ensure compliance with applicable administrative guidance to prepare/review correspondence
What you'll need:
Security Clearance Required: Secret
Possess one of the following education and experience combinations:
Bachelor's degree with a minimum of 2 years relevant experience, OR
High School Diploma/GED with 8+ years of relevant administrative experience (10+ years preferred), 5 of which supporting the Department of Defense (DoD)
Possess proficiency in the use of Microsoft Office Applications, and Adobe Acrobat,
Possess excellent verbal and written communication skills.
Benefits:
Apogee offers two medical plans, a high deductible health plan with a HRA and a traditional POS plan with co-pays, dental, vision, 401(k), life insurance, PTO, paid holidays, parental, military and jury duty paid leaves. Regular part time employees scheduled for twenty-four or more hours per work week are eligible for benefits on a pro-rated basis.
This position is eligible for a discretionary annual bonus.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
