The Section of Vascular Surgery and Endovascular Therapy consists of five full-time faculty with comprehensive expertise in surgical treatment of complex vascular diseases. Working with colleagues across the enterprise, our faculty has helped established several robust centers with the aim of holistically treating patients with vascular disease, including the Center for Aortic Diseases, the Center for Venous Disease, as well as the Joint Commission/American Heart Association-accredited Advanced Comprehensive Stroke Center, the first of its kind in Chicago. The section is also home to one of the first accredited vascular ultrasound laboratories, which is staffed by a team of board-certified imaging technologists. The section's research initiatives center on patient outcomes following complex vascular surgery. The section also manages a robust fellowship program aimed at educating and preparing the next generation of vascular surgeons. This ongoing work and achievement would not be possible without the cohesive effort of the faculty and staff. We are always looking for individuals who are willing to work in our dynamic and collaborative environment toward the shared goal of improving the health of patients in our community and beyond.
Job Summary
The Operations Coordinator provides professional and administrative support to clinical department management in the Section of Vascular Surgery.
Responsibilities
Independently performs high-level administrative duties in support of Section functions including support for the Vice Chair for Diversity, Equity, and Inclusion for the Department of Surgery. Stays informed of activities relating to programs and initiatives, apprising the faculty of issues when deemed necessary.
Provides high-quality administrative support for faculty involvement with professional organizations and other administrative duties.
Resolves many office problems independently and facilitates solutions, conferring with their supervisor to resolve the most complex issues.
Coordinates office functions, including developing and implementing office procedures and policies.
Serves as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies and guidelines.
Manages the faculty recruitment and credentialing process.
Receives, processes, and tracks all bills and expense reimbursements.
Composes and edits correspondence, training materials, and Web content.
Oversees and maintains the physical office space, ordering equipment repairs, upgrades, and office supplies.
Manages special projects, functions, and events related to the Section.
Manages continuing medical education (CME) courses, including the completion of CME applications and coordinating all event-planning details.
Works with faculty prior to the course to prepare course materials, coordinates all event-planning details, works with legal on required contracts, and invoices companies after the courses are completed.
May provide back-up support for the Operations Coordinator in Cardiac Surgery.
Researches complex scientific information (i.e. Scholarly publications), submits budget applications, and creates learning objectives to include in the CME applications.
Assists monitoring finances for the clinical section. Provides management with regular updates and ensures that spending limits are adhered to and are within budget.
Conducts regular studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.
May act as a liaison between the section and other University departments.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
--- Work Experience:
Minimum requirements include knowledge and skills developed through --- Certifications:
---
Preferred Qualifications
Education:
Bachelor's Degree.
Preferred Competencies
Familiarity with central administration within a complex research university environment.
Excellent oral and written communication skills.
Excellent interpersonal and customer service skills.
Handle sensitive and confidential situations and information with absolute discretion.
Maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
Excellent problem-solving skills.
Ability to use appropriate resources to resolve an issue.
Ability to follow an issue through to resolution.
Considerable skill in working both independently and as a team member.
Ability to take initiative and organize and complete projects with minimal supervision.
Application Documents
Resume (required)
Cover Letter (required)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
FLSA Status
Non-Exempt
Pay Frequency
Biweekly
Scheduled Weekly Hours
40
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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