BSD ARC-SRF - Animal Resource Center & Office of Shared Research Facilities
About the Department
The Animal Resources Center (ARC) at The University of Chicago is responsible for the use and care of all research animals on campus. The ARC manages 6 facilities and a business office. Its sections are as follows: husbandry, facilities, operations, veterinary care, finance and administration. The unit merged with the Office of Shared Research Facilities (OSRF) managing all of the BSD cores on campus. animals on campus.
Job Summary
Responsible for overseeing, coordinating and implementing ARC/OSRF facilities renovations, contractor activities, construction projects in conjunction with BSD project managers and other activities performed by hired outside vendors and service providers. Plan, organize and implement short and long-term projects relevant to specialized equipment, infrastructure within the Animal Resources Center (ARC) and the Office of Shared Research Facilities (OSRF). Responsible for annual capital funded projects from development to implementation. Manage critical infrastructure parameters and assessments within the ARC and core facilities for improved operational efficiency. Participates in development of additional ARC/OSRF space for future growth and expansion.
Responsibilities
Responsible for developing, organizing and creating reports and presentations relevant to infrastructure/renovation/construction projects.
Manages all data collection and information flow from vendors/contractors and ensures senior management is informed and/or aware of activities with significant impact on the overall program.
Manages activities/visits with external groups, service providers and contractors.
Participates in the monitoring of environmental conditions (lights, temperature and humidity) and verifies proper operation of building systems.
Manages responses to infrastructural/building deficiencies.
Generates reports to support activities for all applicable federal, state, local and AAALAC requirements.
Oversees the delivery process of all renovation/construction projects from the design phase through close out/completion.
Responsible for managing the construction and renovation of physical assets and bringing assets online in the most efficient and effective manner.
Coordinates schedules and provides status updates and reports on active projects.
Reviews project documentation and proposals.
Helps develop SOPs and other administrative tools to optimize use of newly renovated spaces.
Requests and assesses quotes from vendors and coordinates the bidding and selection process of outside contractors/vendors and development of budgets with the finance group.
Responsible for maintaining working relationships with University and UCMC facilities and physical plant groups.
Help facilitate larger infrastructure improvements required by the program.
Promote E4 leadership (lean management) principals within the unit and participate in ARC E4 events as appropriate.
Manage preventative maintenance schedules for external vendors.
Provide regular reports to leadership on ongoing issues.
Help forecast expected life of equipment and plan for capital replacements proactively.
Makes decisions guided by SOPs, policies, procedures and business plan; works closely with the business and finance teams to develop and/or plan various repairs, upgrades and renovation projects.
Follow construction standards, provide applicable training to external parties to ensure quality, timeliness, compatibility and sustainability plans.
Works with minimal guidance to manage project planning process, including facilitating and performing value engineering, soliciting or preparing construction cost estimates, and coordinating selection of vendors and contractors. Assists in developing the master project schedule, defining the roles and responsibilities for the whole project team.
Guides the design and construction of spaces and buildings. Establishes and reviews project documentation, prepares monthly progress reports, and negotiates additional services and contractors change order requests.
Has a deep understanding in Facilities Project Delivery leading others to develop and recommend process improvements relating to their work on larger, complex facilities projects.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
--- Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
--- Certifications:
---
Preferred Qualifications
Education:
Bachelor's degree.
Experience:
5-7 years experience with project management, preferably with physical plant/engineering and/or architectural environments.
Prior experience in an academic environment, preferably within a research setting.
Preferred Competencies
Advanced computer knowledge and skills.
Excellent written, verbal and organizational skills.
Ability to demonstrate excellent interpersonal/communication skills.
Willingness to work successfully as a member of a team, ability to communicate effectively with faculty, graduate students and various administrative offices at all levels of the University, ability to prioritize.
Strong decision-making skills and ability to work under pressure of frequent deadlines.
Ability to work on more than one project at one time and meet deadlines.
Capacity to handle multiple tasks in a short amount of time.
Must be detailed and organized.
Ability to analyze and solve problems.
Working Conditions
Requires a fair amount of walking between facilities, also entails working at a computer in an office environment.
Able to lift/push up to 50 lbs.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Facilities Management
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
40
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
Yes
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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