The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 56,000 accomplished alumni. -strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.
For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.
Job Summary
The Assistant Director, Program and Events plays a crucial role in strategic management and execution for the Roman Family Center for Decision Research. Serves as primary contact for all operational matters related to the Center's functions, events, and accounting/budget matters. This position is responsible for, and has ownership of the entire process for the Center's events and programs, and is a combination of communications, contract and vendor selection and management, accounting and budget oversight, and logistics. The Assistant Director will manage and have oversight of the Center's expenses, calendar management, and other needs. This individual will help with the communication and execution of all logistics and management of events, thus ownership of the entire process for events within the scope of this role.
Responsibilities
Serves as primary contact for all of the Roman Family - CDR's questions and concerns relating to program and events execution and budget and accounting matters related to program and events.
Working closely with the Director of Operations and Executive Director, oversees and helps lead logistics for events across the Center, including academic workshops, the Think Better series, Summer Send Off, Fall Welcome, PhD Orientation, internal RF-CDR retreats, admitted PhD students weekend, brown bag lunches, other events. Keeps track of registrations; prepares communication and assists with outreach, invitations and materials related to the events; evaluates and selects venues; oversees contracts. Manages and delegates tasks to Operations Assistant and other RF-CDR staff.
Manages the needs of invited speakers for RF-CDR's Monday Workshop series, including developing a full schedule of enriching meetings with faculty, PhD students, and postdocs, managing AV and operational logistics of presentations, and ensuring complete satisfaction.
In collaboration with the leadership team, serves as a primary contact for all accounting, expenses, procurement, and reimbursements for the Center, working in a timely and efficient manner using Booth Financial systems. Manages and oversees the following: reconciling Center and Labs expenses; conference expense reimbursement for graduate students; Thaler Tversky award account creation and management; independent contractor payments; guest speaker reimbursements; organizational tasks related to behavioral science faculty's research accounts and chargeback reports on a quarterly basis; chargeback reports and replenishing petty cash account on a quarterly basis.
Oversees and serves as lead in the RF-CDR's transition to the New Financial System (FST roll-out scheduled for 07/2024). Learns the the new platform and how it compares to GEMS, ePayment, etc. Fields questions from RF-CDR colleagues as FST is adopted and troubleshoots accounting errors.
Oversees and manages the work of part-time or temporary operations staff as needs arise.
Provides oversight and support for the Center's program and events calendar, in addition to supporting the Executive Director's expense processing, calendar management, and fielding questions during non-traditional hours per needs of faculty.
Working in collaboration with the leadership team, provides support to the Center's lab spaces in the creation and dissemination of official onboarding documents and training materials for incoming CDR staff.
Serves as an ambassador for the Roman Family CDR, advancing the progress of Center activities by developing and maintaining strong relationships with Booth and University of Chicago departments, including the offices of Accounting, IT, Legal, H.R., and Faculty Services. Offers support for other related duties as assigned, e.g., office mail, supply closets, catering, parking and dining reservations, work request to various University of Chicago or Booth Departments.
Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.
Assists in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit.
Researches and analyzes data to create reports, and may create other reports for grants and contracts.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
--- Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
--- Certifications:
---
Preferred Qualifications
Technical Skills or Knowledge:
Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, Outlook) and research skills.
Willing to learn new software programs.
Preferred Competencies
Understanding of budgeting, financial accounting, and database management.
Proven understanding of the Center for Decision Research and its goals.
Excellent professional verbal, written, and presentation skills, as well as organizational skills and attention to detail.
Superior customer service and interpersonal skills.
Demonstrated ability to seek out, coordinate and appropriately disseminate information.
Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
Handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions.
Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty and corporate contacts in a multitude of communication methods i.e., in person, email, phone.
Professional demeanor, including tact, discretion, and a customer service-oriented approach.
Working Conditions
This position is currently expected to work a minimum three days per week in the office.
Work extended hours and attend staff events, occasionally on weekends and in the evenings.
Application Documents
Resume/CV (required)
Cover Letter (required)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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