Our client, a global investment firm, is seeking an Administrative Assistant/ Receptionist to join their NYC team. The hours are 9am-5pm (flex needed) with a one hour lunch and this role is hybrid with Monday-Thursday in the office and Friday remote (flex to come in Friday for meetings).
Responsibilities:
Manage reception: answer phone, take messages, distribute mail, and welcome visitors
Order office lunches and catering for meetings
Order, organize, and maintain stock of kitchen groceries
Set-up meeting spaces and video/conference calls
Organize team calendars, scheduling meetings and appointments
Schedule international/domestic travel arrangements and create detailed itineraries, including flights, car service, rental cars, and hotels
Prepare expense reports and reconcile office credit card
Work with building regarding maintenance, security and site visits
Qualifications:
Degree preferred
2+ years of administrative experience, preferably in financial services
Proficient in Microsoft Office Suite
Comfortable working independently and wearing many hats
Compensation/Benefits:
Up to $80-87K base depending on experience + OT
Medical, dental, and vision benefits
401K with match
3 weeks PTO
Free lunch daily
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .
