This position serves as the point person for all fiscal and resource management, as well as purchasing activities for the Graduate School including the department's credit card reconciliation process. S/he works closely with the department's finance team by managing student travel and student payroll processes. The position involves interactions with students, faculty and staff, and the public.



Daily Operations

• Serve as the department's primary point person for procurement, and accounts payable related matters;


• Assist the division's finance team with creating systems for overseeing expenditures made utilizing the American Express and Procurement Card systems; implementing policies and procedures outlining required maintenance of purchase documentation, approval and receipts to ensure compliance with the College's protocol;


• Assist the division's finance team with all purchasing, faculty and service contracts for the department;


• Manage and reconcile the department's credit card statements


• Assist the division's finance team with the preparation of the annual operating budget for the department;


• Assist the division's finance team with the development of budgets for grant awards within the department; ensure that all grant-related financial transactions are completed in a timely manner and that records are maintained in alignment with the College's fiscal policies;


• Manage travel and payroll for the department's graduate assistants;


• Prepare and write reports, memos and other documents on a wide-range of administrative and financial issues;


• Perform other duties as assigned

• Knowledge of software applications, including office software and database management;


• Knowledge of standard office procedures;


• Ability to work collaboratively in a team as well as independently with limited supervision;


• Ability to manage and supervise staff;


• Ability to deal tactfully with others;


• Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds;


• Ability to exercise sound judgment;


• Ability to exercise discretion in handling confidential information;


• Ability to work in a fast paced office environment;


• Strong oral and written communication skills;


• Strong organizational skills;


• Strong interpersonal skills, with the ability to resolve complaints either over the phone or in person calmly;


• Strong commitment to customer service.

• Bachelor's degree and a minimum of three-five (3-5) years of experience working with financial transactions, including deposits, reconciliations, and procedures is required. Proficiency with Microsoft Office software suite required.