CONSOR Engineers is seeking a reliable, organized, proactive Administrative Assistant to manage daily clerical tasks at our Dallas office. As the initial point of contact, you will ensure our team members and clients receive an iconic customer service experience. This role will wear many hats including: serving as the face of the company, handling incoming phone calls, answering inquiries from vendors and staff, supply ordering and stocking, correspondence and report preparation, assisting the accounting team, and other duties as assigned. Our ideal candidate will be a self-starter with a positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills.
Responsibilities
Welcomes and assists in-person visitors
Candidate must be able to work from the office five days a week
Answers, screens, and forwards incoming phone calls pleasantly and professionally
Receives, sorts, and distributes daily office mail
Prepares and distributes emails, correspondence memos, letters, faxes, and forms
Assists and coordinates office events and meetings
Maintains electronic and paper files, records, and reports
Maintains office supplies and equipment inventory by checking stock and anticipating needed supplies
Receipt and expense report reconciliation
Scanning, uploading, filing, and reconciling various documents
Maintains company vehicle log and upkeep of vehicles
Ensures the proper presentation and upkeep of shared space and common areas, including reception area and kitchen
May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities, and operations
Qualifications
High School diploma or equivalent.
2+ years in an administrative role
Proficient knowledge of MS Office Suite: Word, Excel, PowerPoint, and Outlook
Strong attention to detail and organizational skills
Must maintain a positive, outgoing, and upbeat personality
Excellent written and verbal communication skills
Ability to multi-task and initiative to identify needs and see them through to completion
Maintain a high level of professionalism and integrity daily
