Administrative Assistant 2




Job ID: 270297

Location: Summerville Campus

Full/Part Time: Full Time

Regular/Temporary:



*







About Us


Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.


The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.



Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Location


Augusta University


Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904



Job Summary


This position serves as the Administrative Assistant II to the Associate Vice President of Student Success. This position manages the calendar for the AVP and is responsible for assisting in hiring and personnel action processing. The individual oversees the human resources function for Student Success including processing and documentation for full-time employees. This position also provides administrative support to Student Success, Academic Advisement, Career Services, CAPE, and Health Professions Outreach. This position may support division events and AU recruitment events. The individual will be responsible for multiple administrative roles in this division, including day-to-day scheduling, budget tracking, purchasing, and inventory.



Responsibilities


The duties include, but are not limited to:



ADMINISTRATIVE TASKS: Serve as the administrative assistant and office manager for the AVP of Student Success to include tasks such as travel authorizations, expense statements, check requests, P-card statements, personnel hiring/PCF, monthly budget reconciliation, and prepare and process requisitions and correspondence. Schedule meetings, meeting locations, and conference ro

RECEPTION MANAGEMENT: Manage the office or reception area for the AVP of Student Success. Answer telephone calls and greet visitors to the office. Manages equipment inventory and space inventory.



DEPT SUPPORT: Assist and provide administrative and budget support to Student Success offices, including Student Success, Academic Advice, Career Services, CAPE, and Health Professions Outreach. This includes, but is not limited to, monthly reconciliation and keeping the department advised of budget status.



EVENT SUPPORT: Coordinate and collect materials for faculty appointments and coordinate with the Dean's Office of Office of Faculty Affairs as appropriate. Coordinate the generation of various faculty and/or staff lists and statistical data throughout the academic year.



PREPARE MATERIALS FOR PRESENTATION: Prepare materials for presentations such as seminars, conferences, meetings, etc., including handouts, brochures, pamphlets, transparencies, reports, and the like. May assist at seminars, conferences, and meetings as directed.



OTHER DUTIES: Assists in other duties as assigned



Required Qualifications


Associate's degree from an accredited college or university in a related field with four years of progressively responsible experience in administrative support positions OR High School diploma, GED or equivalent from a recognized State or Federal accrediting organization with 7 years of directly applicable experience.



Preferred Qualifications


Bachelor's degree from an accredited college or university is preferred



Knowledge, Skills, & Abilities



KNOWLEDGE



Proficient in Microsoft Office and other computer software



SKILLS



Detailed-oriented with strong organizational, prioritization, and collaboration skills


Excellent interpersonal, verbal, and written communication skills



ABILITIES



Ability to maintain confidentiality.



Shift/Salary/Benefits


Shift: Monday- Friday


Pay Grade: 12


Salary: Minimum: $15.06 - Midpoint: $19.58


Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position


Recruitment Period: Until Filled


Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.


Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.


Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!



Conditions of Employment


All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.


If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.


Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.



Other Information


This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."


Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.



Equal Employment Opportunity


Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.



How To Apply


Consider applying with us today!




https://www.augusta.edu/hr/jobs/

Job ID: 270297



Select University Faculty & Staff > External Applicants if you are a candidate from outside the university


Select University Faculty & Staff > Internal Applicants if you are a current university employee


If you need further assistance, please contact us at 706-721-9365




To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=270297&PostingSeq=1

















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