Must have a performance history that demonstrates proven skills in management practices, administrative processes, and procedures, including strong leadership, organizational, prioritizing, and problem-solving skills, and the following:
Maintain a high level of confidentiality and commitment of professionalism.
Communicate clearly and concisely in both written and oral form.
Work independently and organize complex clerical tasks.
Ability to be flexible and adaptable in a variety of situations.
Meet strict timelines and perform multiple tasks.
Cost consciousness
Proficiency in the use of office technology & software (Microsoft Teams , CMiC, Office 365, Microsoft Office, Bluebeam, etc.)
Welcome visitors by greeting them, in person or on the phone.
Request bids for office items (i.e. cleaning), site items (i.e. dumpsters, portable toilets, construction supplies, etc.) as required.
Code general office and project invoices and process them through workflow.
Correctly code and submit employee credit card reports and vouchers and manage employee vouchers.
Maintain Subcontractor bidding lists .
Maintain electronic project files.
Perform and assist with project specific subcontractor and vendor accounting & administrative related duties, for multiple assigned projects including:
Administer miscellaneous vender setup and payments.
Administer subcontractor documents including invoices and related documents, insurance & bonds.
Contact subcontractors to obtain missing information.
Administer owner applications for payment as requested.
Various data entry as needed.
Coordinate work meeting meals as required.
Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors.
Performing other duties assigned
Commitment of professionalism
Excellent time management skills and the ability to prioritize work.
