The Department of Pharmacological and Pharmaceutical Sciences is seeking a friendly, talented individual for an Administrative Coordinator position, suited for those at the beginning of their career journey, who is willing to provide support in the following areas:
Serves as a front desk contact to assist guests, faculty and students with daily administrative requests
Coordinate, execute, and track equipment purchases, supply orders, and service contracts through requisitions, purchase orders, and voucher payments
Review and process travel and other expense reimbursement requests for faculty, students, and guests speakers to ensure compliance with applicable State and UH policies
Provide support for meetings and special events hosted by the department (i.e. schedules meeting rooms, invites participants, order refreshments and coordinate other logistics)
Process work orders, building access requests, and other operational activities as needed
Creativity and organizational skills is a plus
Department is willing to accept education in lieu of experience
Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.
Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures.
Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests.
Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms.
May coordinate and compile information for various programs and activities for faculty and graduate students.
Oversees the work assignments of clerical staff and coordinates daily office operations.
Coordinates all aspects of space management and conducts property inventory for the department.
Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature.
Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus.
Performs other job-related duties as required.
EEO/AA High school and 5 years experience
Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.
Additional Job Posting Information:
Department is willing to accept education in lieu of experience
