The Carver College of Medicine Department of Molecular Physiology and Biophysics is seeking an Administrative Services Coordinator to provide general administrative and operational support services to the department. The ASC is an essential and important part of the administrative office structure and will perform a wide range of tasks that require a high degree of independence, discretion, judgement, and confidentiality. Serve as initial contact between the admin offices and faculty/staff at Iowa and external constituents.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
Support the daily operations of the department.
Maintain publications, curriculum vitae (CV), biosketches, and dossiers for departmental faculty.
Organize and provide support for departmental meetings, special programs, initiatives, and events.
Function as the assistant to the DEO by managing calendar and assisting with writing and reviewing correspondence, letters, and memos.
Coordinate the daily work of the DEO. Advise of unfinished business, letters, deadlines, appointments, and phone calls.
Contribute to the department's presence in social networking sites, including Facebook, Twitter, LinkedIn, and similar community sites.
Coordinate and manage faculty recruitment virtual and on-campus visits.
Coordinate faculty promotion and tenure process and annual performance review procedures for faculty with a high degree of autonomy.
Participate in departmental cash handling procedures.
Provide information and respond to inquiries. Involves the coordination of documents and data that require constant updating and revision in close collaboration with Department Administrator and DEO. This includes maintaining records for the departmental reviews, student and peer teaching reviews, and faculty initiatives.
Act as liaison to faculty, staff, postdocs, students, alumni and public by prioritizing inquiries and providing basic policy interpretation.
Maintain effective working relationships with faculty, staff, students, and the public.
Enjoy working in a fast-paced, deadline-oriented environment as a member of a team.
Assist with award nominations for faculty, staff, and students.
Bachelor's degree or an equivalent combination of education and experience is required.
Required Qualifications:
Strong attention to detail and the ability to function autonomously
Excellent written and verbal communication skills.
Demonstrated competency and experience using most Microsoft Office software, which can include Excel, PowerPoint, Word, Office 365, and Outlook
May require attendance at meetings, functions, or events outside of normal working hours.
Demonstrated attention to detail.
Desired Qualifications:
Six months to 1 year professional administrative/office experience.
Experience with coordinating and organizing of special events.
Familiarity with institutions of higher education.
Application Process: In order to be considered, applicants must upload a resume and cover letter which clearly address how they meet the listed required and desired qualifications of this position. Be sure to mark the documents as "Relevant File" to the submission when completing the application. Job openings are posted for a minimum of 14 calendar days.
Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.
This position is not eligible for University sponsorship for employment authorization.
For additional questions contact Anne Beyerink, anne-phillips@uiowa.edu.
