Job Description:

Academic Appointments Coordinator

US-NJ-Princeton

Job ID: 2024-18987
Type: Full-Time
# of Openings: 1
Category: Administrative Support

Princeton University

Overview

Reporting to the Associate Dean for Academic Affairs, the Academic Appointments Coordinator will foster and maintain relationships on behalf of the Office of the Dean of the Faculty with academic units, the Princeton University Art Museum, and the University Library. This role partners with other members of the Academic Affairs team to plan, organize, and execute various dimensions of the Academic Affairs functions in ODOF. The coordinator will facilitate professional, effective, and efficient best practices. The coordinator will partner with other central offices and academic units as needed. The position will require strong problem-solving skills and the ability to multi-task at a high level.

Responsibilities

The academic appointments coordinator will review and process materials for ODOF appointments, including searches, appointments, reappointments, and promotions of academic appointees in academic units, the Princeton University Art Museum and the Princeton University Library. The coordinator will represent the office and interact on a daily basis with administrators and faculty members, advising staff and faculty on ODOF policies. The coordinator will partner with ODOF senior staff to develop and communicate new policies and procedures. Additionally, the coordinator will:

• Provide high-level support for the committees on advancement promotion for DOF appointees. Send and track requests to faculty at other institutions for external letters. Compile materials for meetings, including academic promotion dossiers, according to the specifications of the committee. Collaborate with staff in academic units, Library, and Museum to ensure timely submission of materials and ensure the accuracy and completeness of materials submitted for committee review. The coordinator will schedule the committee meetings and prepare meeting agendas.
• Manage team processes including workflows and information uploads. The coordinator will work on projects that include writing reports, data collection and analysis, and presentation creation. The coordinator will proactively provide recommendations for process improvements including tracking workflow, diagnosing issues, and identifying solutions.
• Coordinate appointments and reappointments of directorships for programs, centers, and institutes. Track workload relief requests and extensions of term for faculty who become new parents. Prepare and distribute faculty retirement memos. Prepare letters and documentation needed for review by the Board of Trustees.
• Utilize ODOF systems including Interfolio, OnBase, and PeopleSoft.
• Other projects and responsibilities as assigned.

Qualifications

Bachelor’s degree and a minimum of three years of professional experience required. Experience in higher education administration preferred.

The successful candidate will demonstrate:

• Resourcefulness and the ability to see projects through to completion. Strong attention to detail. Must be proactive, able to work independently and still know when to ask supervisor for direction or support.
• Excellent interpersonal skills; ability to build effective relationships with partners across the organization and institution.
• Superior written and verbal communication skills.
• Ability to conduct research, using technology to gather, interpret, and present data.
• Sensitivity to confidential matters is required; possess excellent judgment and decision-making skills.
• Ability to learn new software and systems.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

PI240109715

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