Under the direction of the Administrative Director for Research, The Senior Grant Administrator will perform a full range of functions to support research personnel in the Department of Ob/Gyn. This position provides guidance and support to all aspects of pre-award policies and procedures, preparing administrative materials and budgets for grant submissions, and progress reports, maintains PI Biosketch and Other Support pages, and functions as a liaison to Research Management/Pre-Award, Finance, and other federal and non-federal grantor agencies and subcontracting institutions. They will work with PIs to address staffing needs- from posting to onboarding to offboarding and works to orient, educate, and inform the research community of updates from various sources within MGB. This role will also support the Vincent Center for Reproductive Biology by organizing research meetings, and research forums, updating research websites, and, purchasing, accounts payable, and database management. The candidate must have well-developed organizational and communication skills capable of working independently to produce consistent quality work with minimal supervision and guidance.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Research Administration:
Assists with grant proposal preparation as assigned. Prepares detailed budgets and justifications and gathers documents from all personnel included in the proposal.
Creates Insight record and performs data entry of grant application materials into sponsor forms according to funding agency guidelines.
Prepares/updates biographical sketch, and other support according to the format required by the funding agency.
Performs literature searches and helps to maintain an accurate PI Bibliography.
Assists laboratory manager with preparation of correspondence, mailing, and overnight delivery as needed.
Assist with preparing and organizing materials for presentations at national meetings.
Attends MGB Research Administration training as appropriate.
Develops and implements departmental research policies, procedures, and systems to improve research operations and maximize efficiency.
Reviews financial statements and recommends strategies for financial integrity; works with Sr. Admin Manager and PIs to prevent, identify and resolve projected overruns, deficits or surpluses in a timely manner.
Assists with space-related projects with MGH Research Space Management and assigned analysts, including the identification and acquisition of funding.
Knowledgeable in all aspects of federal and institutional compliance as it pertains to research. Handles sensitive and confidential matters discreetly to ensure guidelines are followed by staff.
Human Resources/Recruitment:
Assists and orients incoming new (and returning) employees, temps, and non-employees to the upon arrival.
Assist the Department Project Manager with posting and approving positions; distribute resumes and schedule interviews as needed. Manages job descriptions and performs equity analyses.
Act as departmental liaison and primary point of contact to GPS office for Professionals and Students for all research staff. Assists with visas for foreign national research staff. Maintains a general working knowledge of visa categories and types.
Coordinates the credentialing for incoming Research Fellows with the department's credentialing coordinator.
Projects as Assigned
On a need basis, the Senior Grant Administrator could be assigned to work directly on special projects for the Vice Chair of Research.
SKILLS/ABILITIES/COMPETENCIES REQUIRED:
PC and Mac competency
Must maintain confidentiality at all times
Knowledge of spreadsheet and database systems
Excellent typing and word processing skills
Ability to work independently
Ability to prioritize work
Excellent customer service and interpersonal skills
Qualifications
EDUCATION:
Bachelor's Degree in Business, or related field preferred.
EXPERIENCE:
Minimum of 3-5 years of related grants administration experience required.
SUPERVISORY RESPONSIBILITY (if applicable):
1 Grant Coordinator.
FISCAL RESPONSIBILITY (if applicable):
Federal and Industry grants and contracts.
WORKING CONDITIONS:
Fully Onsite or Hybrid Schedule.
EEO Statement
Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
