Perform a variety of duties and functions to support the Facilities Department. This position covers multiple job functions that support C&W managers, as well as, client managers. Job Description
Principal Duties and Responsibilities:
Enter all incoming work order requests (via email, phone, text, etc.) and delegate them to correct technicians using a CMMS System
Maintain email distribution list for department - be able to answer or forward email to correct person/department
Develop a good relationship with the client and maintain client confidence through effective communication, open rapport and a solid record of delivery on commitments
Maintain/update all employee files
Maintain/update all safety records
Maintain/update on-site financial records (i.e., data entry of all costs accrued by C&W including credit card receipts and POs opened for work performed or good purchased)
Maintain a good relationship with vendors
Assist with the setup of a variety of on-site meetings/events
Must be able to work with other departments in the building
Maintain discreetness in regards to any financial information or any employee information
Ability to follow all safety protocols in place on-site
Provide monthly KPIs (Key Performance Indicators) to C&W and to client
Track/update PTO/Vacation time taken
Provide any needed support to 3 C&W managers, as well as, the client managers
Perform all other tasks as assigned by managers, to meet the needs of the client
#INDCWS
Training & Education Requirements:
High School graduate, GED, or equivalent experience
Minimum of 2-3 years demonstrated experience in administrative wor
Advanced computer skills (Word, Excel, Power Point, Outlook
Advanced tech skills (use of smart phone, laptop, etc.
Working knowledge/understanding of CMMS system
Must be able to multi-task and work with numerous interruptions
Must be able to understand and follow written and verbal instructions
Must be able to work with a variety of managerial styles
Qualifications & Physical Requirements:
Must pass a criminal background check
Ability to sit for long periods of time
Ability to work in an environment with exposure to occasional loud noises
C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.