This position is responsible for providing administrative services to members of a Leadership team to liaise and maintain strong, effective communications with internal and external individuals and various organizations. The role requires exceptional communication and customer service skills in a fast-paced and high-energy environment.
JOB FUNCTIONS AND KEY RESPONSIBILITIES:
Responsible for providing complex office administration to ensure the efficient and smooth day-to-day operation of the office.
Coordinate appointments, schedules, and calendars.
Plan and schedule meetings, Zoom calls and conferences.
Coordinate travel / transportation arrangements.
Process travel expenses utilizing OFC Concur reporting system.
May be called upon to work on confidential and sensitive tasks that must be handled with discretion.
May be required to prepare Excel spreadsheets and PowerPoint presentations.
Assist Facility Services with Floor management responsibilities as needed.
Provide break and lunch relief support to Facilities Services (front desk) Sr. Administrative Assistant.
Maintain an organized and fully stocked supply area.
Assist with onboarding new employees.
Respond to general inquiries and direct to the appropriate department when necessary.
Provide back-up support to NGL Logistics & Marketing Sr. Administrative Assistant.
Coordinate lunches, training, and companywide events.
Create and process POs in Oracle (OFC)
Perform other duties and responsibilities as required.
MINIMUM ESSENTIAL QUALIFICATIONS:
Three to five years of executive administrative/assistant experience.
High school diploma or equivalent required, bachelor’s degree preferred.
Strong written and verbal communication skills
Experience in managing multiple calendars and travel logistics.
Experience processing invoices (preferred experience in OFC)
Licensed Notary Preferred
Strong interpersonal skills with the ability to work harmoniously in a team setting.
Understand others’ emotions and work well with a team to foster cohesion and effective collaboration.
Ability to prioritize daily work schedule and function with minimum supervision.
Strong organizational skills with the ability to multi-task and prioritize work.
Ability to adapt to changes in the work environment, manage competing demands, and able to deal with frequent changes, delays, or unexpected events.
Exceptional presentation skills.
Proficient in Microsoft Office.
Ability to work overtime and adjust work schedule with minimum notice.
Able to lift 25 pounds to move files and retrieve information.
Regular and reliable attendance
EQUAL EMPLOYMENT OPPORTUNITY:
Targa Resources provides equal employment opportunities based on merit, experience, and other work-related criteria and without regard to race, color, ethnicity, religion, national origin, sex, age, pregnancy, disability, veteran status, or any other status protected by applicable law. We also strive to provide reasonable accommodation to employees’ beliefs and practices that do not conflict with Targa’s policies and applicable law. We value the unique contributions that every employee brings to their role with Targa.
