The mission of the Department of Obstetrics and Gynecology at Indiana University School of Medicine is to advance the health care of women in the State of Indiana and further impact the quality of women's health care both nationally and abroad. With a steady commitment to recruiting and retaining a diverse faculty, fellow and resident population to better serve the community, the department is educating the next generation of OB-GYN physicians and improving women's health in Indiana.
The department has a long history of outstanding education, clinical care, quality improvement, and basic, clinical and translational research. The IU School of Medicine OB-GYN teaching faculty and appointed clinical faculty at all 9 campuses throughout Indiana are eager to teach and have medical students as part of their teams.
Fellowship Training: The Department of Obstetrics and Gynecology offers 3 fellowship training programs for subspecialty training: Maternal-Fetal Medicine Fellowship, Minimally Invasive Gynecologic Surgery Fellowship and Female Pelvic Medicine and Reconstructive Surgery Fellowship.
Job Summary
Department-Specific Responsibilities
Ensures adherence to program requirements.
Completes schedules and reporting tasks as stipulated by IU School of Medicine's, Graduate Medical Education office.
Monitors Accreditation Council for Graduate Medical Education ACGME and American Association of Gynecologic Laparoscopists AAGL sites for requirement updates.
Oversees and manages site visits.
Schedules fellow 6-month and year-end reviews.
Completes training affidavits and verifications.
Attends program affiliated meetings.
Oversees recruiting process. Monitors applications, communicate with candidates, prepare interview packets, coordinates and schedules interviews, and manages virtual interview platform.
Supports fellows; monitors progress and adherence to program requirements, process reimbursements, secure evaluations, schedule conferences, document time off requests, enter rotation schedules, respond to fellow inquiries, and set virtual meetings. Reminds fellows when requirements are due.
Onboards fellows; processes electronic hiring documents and complete paperwork, sends welcome letter with instructions for apply for medical license, CSR, DEA, etc., facilitates credentialing, and monitors fulfillment of orientation requirements.
Schedules department orientation and arranges for obtaining organization ID badges, white coats, etc.
Advises on administrative matters and policies.
Works directly with directors in each representative fellowship.
Ensures compliance with National organization recommendations, graduate medical education and school requirements, and overall fellowship program success.
General Responsibilities
Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences.
Schedules rotations and clinic hours for members, and may arrange extracurricular activities.
Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave.
Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates.
Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility.
Implements program improvement projects from initiation to execution.
Offers recommendations to improve program administration and/or the overall quality of care.
Participates in the planning and development of academic and clinical requirements to ensure that all accreditation standards are maintained.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED).
WORK EXPERIENCE
Required
4 years experience in administration, office management, or program coordination.
Preferred
Experience in a clinical or academic setting.
SKILLS
Required
Proficient communication skills.
Maintains a high degree of professionalism.
Demonstrated time management and priority setting skills.
Demonstrates a high commitment to quality.
Possesses flexibility to work in a fast paced, dynamic environment.
Highly thorough and dependable.
Possesses a high degree of initiative.
Ability to build strong customer relationships.
Preferred
Demonstrates aptitude for working independently and collaboratively in a team environment.
Highly organized with the ability to manage varying tasks.
Proficient in Microsoft Office Suite: Word, Outlook, Excel, Teams.
Ability to communicate with multiple stakeholders through various communication platforms (phone via call or text, email, Teams chat, in-person).
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
University Hospital
550 University Blvd, Suite 2301
Indianapolis, Indiana 46202
This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.
Advertised Salary
$46,168.00 - $51,168.00 per year based on experience will fall in line with department equity.
Work Hours
Monday - Friday
Varying hours and work days, including weekends and evenings, may be required to fulfill program requirements and duties.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Health Services
Job Family: Clinical Education
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
