Job Description:

Position Summary:

Provides assistance to the Food & Beverage Department, as directed by the Assistant General Manager. Provides assistance to the Catering Department and additionally, will provide assistance to the administrative office as required. Will provide outstanding service to our members through his or her knowledge and ability to solve problems and anticipate Members’ needs. Must possess excellent customer service, organizational and follow-up skills. Self-motivation and strong communication skills, both oral and written are also a must. Proficient computer experience including Microsoft Office Suite, Adobe Illustrator, Adobe Photoshop, Adobe InDesign, minor web-site construction, and internet search skills is required.

Essential Responsibilities:

• Exemplify St. Andrews Country Club standards, practices and procedures


• Provide clerical assistance (copying, faxing, mail services, etc.)


• Will attend weekly Food & Beverage Operation meetings - compiles and updates weekly activity packet for the Operations Group


• Responsible for FOH Food & Beverage Expenses and Purchasing, and keeping budget & PO’s.


• Responsible for accuracy and timely presentation of all communication items to the Communications department Flyers, Monthly Calendars, eBlasts, Social Calendars


• Menus: Designs, updates (pricing, new items, specials), and prints all menus and posts dining information to the Club’s website. Responsible for inventory of menu paper and covers, and orders as needed.


• Manages Food & Beverage Website as needed with new menus and flyers. Updates Main Club calendar on the website with monthly dining, and updates menus to those dining events


• Designs all place cards, signs, menus, etc for Food & Beverage, & Social Events


• Receives and submits invoices as required. Completes PO’s and submits as needed


• Plans, coordinates, and manages private parties as needed during the season under the Catering Department


• Book Entertainment for nightly events


• Responsible for Holiday Take Out Orders Rosh Hashanah, Yom Kippur, Thanksgiving, Passover Keeping track of all orders, and billing members


• Orders décor and buffet props as needed for special events for the department, keeps track of budget for Buffet Prop line


• Receives and manages reservations for special events (i.e. Socials, Herb Garden Dinners, etc.)


• Responsible for planning and maintaining yearly dining calendars, and loading into Club Essentials


• Responsible for all marketing material for the Food & Beverage department, ensuring that flyers, dress code signs, and posters are submitted and out for members in a timely manner. Weekly check stuffers as necessary


• Committee Agendas & Invitations: Responsible for archiving all documents pertaining to the House Committee. Helps facilitate invitations to the House Committee members. Creates all Agendas and is required to attend House Committee meetings monthly. Minutes, Agendas & Monthly Records will be as an official record for future reference


• Maintains the Club Essentials and Operations calendar of events for dining


• Will serve as Front Desk receptionist when required


• Will assist Administrative Offices as required

Knowledge & Skill Requirements: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential; functions.

• Multi line phone system


• Excellent communication and Member relation skills


• Ability to multi task in high profile, high traffic environment


• Computer efficiency in Microsoft Office Suite, Club Essentials, Adobe Illustrator, Adobe Photoshop, Adobe InDesign, website construction, and internet search skills

Education & Work Experience Requirements:

High School Degree required, minimum of two years college education.  Minimal knowledge of food and beverage, prior hotel-related experience helpful.  Minimum of two years administrative experience, hospitality industry preferable.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, use the hands to finger, handle or feel objects, tools, or controls, talk or hear.  The employee is frequently required to reach with hands and arms, stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 60 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, extreme cold, and extreme heat.

The noise level in the work environment is usually moderate

Compensation:

• Salary is commensurate with experience.

This is a full-time position eligible for full benefit package such as: 

• • Medical Insurance
  
  
  • Dental Insurance
  
  
  • Vision Insurance
  
  
  • Company Paid Life Insurance
  
  
  • Supplemental Life Insurance
  
  
  • Company Paid Short Term Disability Insurance
  
  
  • Company Paid Long Term Disability Insurance
  
  
  • 401(k) Retirement Savings Plan with Company Match
  
  
  • Paid Time Off

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments.

This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to their health or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

About St. Andrews Country Club Property Owners Association

St. Andrews of Boca Raton, a resident-only Platinum Club of America and a Distinguished Emerald Club of the World and ranked in the Top Ten of America’s Healthiest Club, is also internationally recognized for magnificent estate residences, recently completed $17.5 million renovations as part of a three-phase Improvement Plan. The POA Association features superior amenities and two 18-hole championship golf courses, including an Arnold Palmer Signature Design.  The POA Association offers a comprehensive Golf Performance Center with an indoor hitting bay and private practice area.  Aaron Krickstein, formerly ranked #6 worldwide, oversees a full tennis program with 15 clay tennis courts, including a European red clay court. The POA Association also features a full-service spa, fitness center, and a 125,000-square-foot completely remodeled Clubhouse with four unique restaurants. A brand-new Recreation & Aquatic Center features three pools, poolside dining, Splash Club, state-of-the-art playground equipment, and an air-conditioned game room. St. Andrews has hosted numerous PGA golf exhibitions led by touring pros and is the home course to LPGA Touring Professional and resident Morgan Pressel.

For more information, please visit www.standrewscc.com or follow us on Facebook, Twitter, LinkedIn and Instagram.

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