Posted in Other 10 days ago.
Location: Princeton, New Jersey
Reporting primarily to the director of the Princeton Fellowship Advising Program, the Fellowships Coordinator supports all fellowship advising activities within Princeton’s Office of International Programs in ODOC. The Fellowship Advising Program advises undergraduate students and Princeton alumni on more than 25 international and domestic fellowships and scholarships. The position entails coordinating the nomination and submission processes for a variety of high-profile and prestigious competitions, such as the Rhodes, Marshall, Schwarzman, Fulbright, Truman, and Goldwater scholarships, as well as for several internal awards.
The Coordinator interacts regularly with Princeton senior faculty, administrators, and fellowship foundation representatives, as well as undergraduates and alumni. The coordinator communicates with consulates, the advancement office, and others to coordinate campus visits by fellowship foundation executives. The position requires working with highly sensitive materials in a deadline-driven, fast-paced environment.
Please submit a cover letter along with your resume for full consideration by May 10, 2024.
40%
• oversees the fellowships application system and assists director and assistant director with recruiting, committee review, selection, and final submission processes for over 25 awards, including over 300 applications for the Rhodes, Marshall, Fulbright, Schwarzman, Goldwater, and Truman awards
• implements the migration of new awards into Princeton's GPS application system and undertakes annual updates to existing application processes in GPS and Embark, another application system
• manages and archives data and records, consistent with FERPA, GDPR, and departmental policies
• addresses user questions
20%
• assists director in managing the program budget and attends monthly OIP budget meetings
• manages program accounts in Concur financial system
• disperses stipends for faculty advisors in the program
• arranges for payment from the Labouisse and Sachs endowment funds for tuition, stipend, and other requests
• processes reimbursements to students receiving funding for fellowships interview travel
• makes travel arrangements for director, associate director, and campus guests
10%
• assists in all aspects of organizing fellowship program events, including open houses, over 20 information sessions, an annual day-long retreat for sophomore leaders, a workshop for seniors, and two major, high-profile receptions: an annual global fellowship recognition reception and the annual fellowships reception at reunions
• arranges for catering, when required, and other supplies, as needed
• organizes guest lists and invitations
• reserves rooms, helps to publicize events, provides technological assistance and on-site logistical set up
• assists with OIP-wide events
10%
• organizes complex logistics of interviews and practice interviews for several fellowships
• conducts statistical analysis of program trends and creates lists, charts, graphs, and other data to support annual reports, external information requests, and assessment
• schedules meetings for director and associate director
• manages several appointment calendars
• takes committee notes when necessary
20%
In addition, twenty percent of the coordinator's time supports the student activities systems manager, serving as an expert and maintenance user for the “Global Programs System” (Terra Dotta). The coordinator will develop and provide training and resources for administrative users and on-going support to applicants, reviewers and recommenders. The coordinator will identify issues, assist with problem solving, escalate and follow up on cases with the vendor.
• Bachelor's degree
• 1-3 years work experience
• Experience working with budgets and financial management systems
• Accuracy, close attention to detail, and discretion in dealing with highly confidential material
• Excellent interpersonal skills and a high degree of professionalism and initiative in interacting with various groups
• A high level of proficiency with computers, website publishing, data management systems, and Microsoft Office
• Ability to manage workload during peak months and to prioritize projects as needed
• Ability to exercise independent judgment and make decisions based on established policies and procedures in supervisors' absence
• Ability to problem solve and offer creative solutions
• Available for occasional evening and weekend hours as needed.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
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